For the PDF version of this agenda please click on this link.

 

Louth Town Council
The Sessions House
Eastgate
Louth
LN11 9AJ

01507 355895

clerk@louthtowncouncil.gov.uk

 

To the Members of the Town Council of Louth:

You are hereby summoned to attend a meeting of Louth Town Council’s Planning, Governance and Finance Committee and Community Resources Committees which will be held on Tuesday 10^th May 2022 in The Old Court Room, The Sessions House, Eastgate, Louth at 7pm.  The business to be dealt with at the meeting is listed in the agenda below.

 

Please note, there will be a 15 minute public forum between 6.45pm and 7.00pm when members of the public may ask questions or make short statements to the Council on agenda items, and your attendance is requested during this period. 

 

Any public, wishing to speak on an agenda item or ‘sit in’ on the meeting(s) please contact the Town Clerk, using the above email address, in advance, to discuss attendance arrangements.  If possible, please provide written representation rather than attending in person.

Members of the public should note that they will not be allowed to speak during the formal meeting.

 

 

Mrs. L.M. Phillips

Town Clerk

Dated this 5^th Day of May 2022

 

AGENDA

 

PLANNING COMMITTEEE
(Chairman: Cllr. Mrs. S. Crew, Vice Chairman: Cllr. K. Norman, Membership: All Cllrs.)

 

1. Apologies for Absence
   To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
2. Declarations of Interest / Dispensations
   To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the proper officer under section 22 of the Localism Act.
3. Minutes
   To approve as a correct record the notes of the Planning Committee meeting held on 5^th April 2022.
4. Applications received by the Local Planning Authority
   To consider and make observations on all planning applications received including those listed in the schedule (PA/Schedule 05-10-22). (Attached).

 

5. Planning Correspondence
   Committee to receive planning decisions, enforcement complaints, appeal decisions, temporary road closures etc., as advised by the District and County Council. (Attached).
6. Proposed Works to Trees
   Committee to consider the following proposed works to protected trees details circulated by email (a. and b. on 29^th April and c. on 5^th May 2022):

1. 1. Location: The Sycamores, 23 Westgate.  Proposal: G1 – 8 no. Leylandii – Remove broken limb and fell damaged tree (as per photos supplied) and fell and remove other trees.  Reasons: G1 – storm damage and risk of further damage due to location, height and condition.
   2. Location: The Rectory, 49 Westgate.  Proposals: T1 – Sycamore – Remove limb on north-east over the footpath.  T2 – Spruce – Remove to ground level.  Reasons: T1 – Cambium damage evident.  T2 – Poor specimen.
   3. Location: 189A Eastgate.  Proposal: T1 – Ash – Repollard 2m past previous pollarding cuts to leave a finished height of 8m.  Remove north-west limb back to main trunk to give an upright, finished pollard.

7. Street Naming
   Committee to consider a request to name three new roads on phase 2 of the Land South of Chestnut Drive development, as follows: Oak Road, Maple Close, Cedar Avenue which the developer feels ties in with naming undertaken on phase 1 of the development.
8. Next Meeting
   Committee to note that the date of the next scheduled Planning Committee meeting is 14^th June 2022.

 

GOVERNANCE AND FINANCE COMMITTEE

(Chairman: Cllr. Mrs. E. Ballard, Vice Chairman: Cllr. Mrs. J. Simmons, Membership: All Cllrs.)

 

1. Apologies for Absence
   To receive apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
2. Declarations of Interest / Dispensations
   To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.
3. Minutes
   To approve as a correct record the notes of the Governance and Finance Committee meeting held on 22^nd March 2022.
4. Financial Reports
   Committee to authorise the following:
   1. Receipts and Payments – Cash Books 1 and 2 – Months 10 and 11. (Attached).
      1. Month 10 (Jan) Cash Book 1   Receipts         £2,728.46                                 Payments                           £13,136,75
      2. Month 10 (Jan) Cash Book 2   Receipts            £350.00                                 Payments                               £118.58
      3. Month 11 (Feb) Cash Book 1   Receipts       £11,115.74                                 Payments                           £55,771.24
      4. Month 11 (Feb) Cash Book 2   Receipts            £150.00                                 Payments                               £149.13
   2. Detailed Income and Expenditure Report (Budget Variance Report) as at Month 11 to 28^th February 2022 (Attached).
   3. Earmarked Reserves report as at 28^th February 2022.
   4. Balance Sheet as at Month 11 to 28^th February 2022 and Cashbook 1 and 2 Bank Reconciliations which reconcile to account statements showing balances as follows:
   5. Lloyds Treasurers Account (Balance at 28^th February 2022) – £326,077.87
   6. Petty Cash (balance as at 28^th February 2022) – £104.79
   7. Lloyds Deposit Account (balance as at 31^st March 2021) – £166,650.51
   8. National Savings and Investment Account (balance as at 1^st January 2021) – £111,323.47

5. Meeting Dates 2022/23
   Committee to review and approve the attached draft schedule of meetings for 2022/23.
6. Policy / Procedure Review
   Committee to approve the following for continued use or suggest changes:
   a. Complaints Procedure,   b. Computer and Telephone Misuse Policy,   c. Media Policy
7. Next Meeting
   Council to note that the date of the next scheduled Governance and Finance Committee meeting is 14^th June 2022.

COMMUNITY RESOURCES COMMITTEE

(Chairman: Cllr. A. Leonard, Vice Chairman: Cllr. M. Bellwood, Membership: All Cllrs.)

 

1. Apologies for Absence
   To receive apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
2. Declarations of Interest / Dispensations
   To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.
3. Minutes
   To approve as a correct record the notes of the Community Resources Committee meeting held on 8^th March 2022.