02-04-25 PERS MINS

MINUTES OF THE LOUTH TOWN COUNCIL PERSONNEL COMMITTEE
HELD IN THE OLD COURT ROOM, THE SESSIONS HOUSE, LOUTH
ON TUESDAY 4th FEBRUARY 2025
Councillor Mrs. J. Makinson-Sanders (Mrs. JMS) (in the chair).

Present Councillors: Mrs. E. Ballard (Mrs. EB), J. Drake (JD) H. Filer (HF), D. Hobson (DH), G.E. Horton (GEH),

Councillors not present: J. Baskett (JB).

The Town Clerk, Mrs. L.M. Phillips, the Town Clerk’s Assistant, Miss S. Chitauro, and one member of the public were also present.

H21. Apologies for Absence
Apologies for absence were received from Cllr. JB.

H22. Declarations of Interest / Dispensations
There were no declarations of interests or dispensations.

H23. Minutes
It was proposed, seconded and RESOLVED that the notes of the Personnel Committee meeting held on 22nd October 2024 be approved as the Minutes.

H24. Local Council Award Scheme – Foundation Award
The Committee noted that the Council had begun putting together its application for the above, the deadline for which was 2nd May 2025.

H25. Sexual and General Harassment Policy
The Committee noted that two Councillors had not undertaken the training on the above or signed to say that they had received a copy of the Council’s policy, had read, understood, and would comply with it, but that one of the Councillors had confirmed they would be arranging an appointment to do so.

NB: It was proposed, seconded and RESOLVED to suspend Standing Orders at 10pm so that the meeting could continue.

H26. Closed Session Item
At 10.01pm it was proposed, seconded and RESOLVED to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 in order to discuss confidential and commercial information from a third party in relation to Personnel:
a. Holidays – The Committee noted that quarterly letters confirming entitlement, when holiday must be taken by and amount left had been issued to ensure that all staff knew their position before the end of the holiday year (31/3).
b. Sickness – The Committee received details of sickness absences for the third quarter period for its staff.
c. Accidents – The Committee noted that no accidents had been reported in the third quarter period.
d. New Employee – The Committee received details of a job description, person specification, draft contract and job application for a new office employee. It was proposed, seconded and RESOLVED that the Town Clerk would make the necessary changes to the document, for the application to go live.

At 10.18pm it was proposed, seconded and RESOLVED to move into open session.

H27. Next Meeting
It was noted that the date of the next scheduled Personnel Committee meeting was 15th April 2025.

The Meeting Closed at 10.18pm.

 

Signed_______________________ (Chairman) Dated_________________________