07-16-24 PERS MINS

MINUTES OF THE LOUTH TOWN COUNCIL PERSONNEL COMMITTEE
HELD IN THE OLD COURT ROOM, THE SESSIONS HOUSE, LOUTH
ON TUESDAY 16th JULY 2024

Councillor J. Simmons (JS) (in the chair).

Present Councillors: Mrs. E. Ballard (Mrs. EB), J. Baskett (JB), J. Drake (JD), H. Filer (HF), D. Hobson (DH), G.E. Horton (GEH), Mrs. J. Makinson-Sanders (Mrs. JMS).

Councillors not present:

 

The Town Clerk, Mrs. L.M. Phillips was also present.

 

H1. Election of Personnel Committee Chairman
It was RESOLVED that Cllr. Mrs. JMS be elected as Chairman of the Personnel Committee.  Cllr. Mrs. JMS took the Chair.

H2. Election of Personnel Committee Vice Chairman
It was RESOLVED that Cllr. GEH be elected as Vice Chairman of the Personnel Committee.

H3. Apologies for Absence
There were no apologies for absence to note.

H4. Declarations of Interest / Dispensations
There were no declarations of interests or dispensations.

H5. Minutes
It was RESOLVED that the notes of the Personnel Committee meeting held on 30th April 2024 be approved as the Minutes.

H6. Local Council Award Scheme – Foundation Award
The Committee noted that the Council must have an action plan in order to meet the criteria for the above.  The Committee received suggestions for inclusion on such from the Town Clerk.  It was agreed that members of the Committee should submit their own suggestions for inclusion to the Town Clerk by Friday 2nd August 2024 and these would be discussed at an extraordinary Personnel meeting which it was agreed should be called on Tuesday 6th August 2024.  Following which the Committee would recommend the approval of an action plan to the Town Council on 27th August 2024.

H7. Closed Session
The Committee resolved to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the business to be discussed in the following item, information being of a third party and confidential nature in relation to Personnel:
a. Appraisals – The Committee noted that appraisals had taken place for all staff for the year 2023/24 apart from the Town Clerk, whose appraisal was to be undertaken by Cllrs. Mrs. EB and Mrs. JMS, date for which was to be set.
b. Holidays – The Committee noted that 1st quarter letters confirming entitlement, when holiday must be taken by and amount left had been issued.
c. Sickness – The Committee received details of sickness levels in the year to date of its staff.
d. Accidents – The Committee noted that there had been no accidents in the period.

H8. Next Meeting
It was noted that the date of the next scheduled Personnel Committee meeting was 29th October 2024.

The Meeting Closed at 9.13pm.

Signed_______________________ (Chairman)                Dated_________________________