08-08-23 G&F MINS

 

MINUTES OF THE LOUTH TOWN COUNCIL GOVERNANCE AND FINANCE COMMITTEE
HELD IN THE OLD COURT ROOM, THE SESSIONS HOUSE, LOUTH
ON TUESDAY 8^th August 2023

 

Present                                             Councillor E. Ballard (EB) (in the chair).

 

Councillors:       J. Baskett (JB), Mrs. S. Crew (Mrs. SC), J. Drake (JD), H. Filer (HF), L. Frost (LF), D. Hobson (DH), M. Lamb (ML), J. Simmons (JS), P. Starsmore (PS).

Councillors not present: M. Barnes (MB), L.M. Cooney (LMC), G.E. Horton (GEH), Mrs. J. Makinson-Sanders (Mrs. JMS), Mrs. P.F. Watson (Mrs. PFW), Mrs. K. Parsons (Mrs. KP).

 

The Town Clerk, Mrs. L.M. Phillips and the Town Clerk’s Assistant, Miss S. Chitauro were also present.

 

• Apologies for Absence
  Apologies for absence were received from Cllrs. LMC, GEH, Mrs. JMS, Mrs. KP and Mrs. PFW.

 

• Declarations of Interest / Dispensations
  There were no declarations of interest or dispensations to note.
• Minutes
  It was RESOLVED that the notes of the Governance and Finance Committee meeting held 20^th June 2023 be approved as the minutes.
• Finance
  It was RESOLVED to note/approve/authorise the following:
  3. Receipts and Payments – Cashbooks 1 and 2 – Months 1 – 3.
     11. Month 1
         1.   Cash Book 1         Receipts     £151,935.47            Payments       £34,522.74
     12. Cash Book 2 Receipts               £0.00            Payments        £68.36
     13. Month 2
     14. Cash Book 1         Receipts        £1,058.74            Payments       £13,721.73
     15. Cash Book 2 Receipts           £200.00            Payments        £126.23

• Month 3

1. Cash Book 1         Receipts        £5,877.16            Payments       £46.958.95
2. Cash Book 2 Receipts           £250.00            Payments        £214.49

2023. Detailed Income and Expenditure Report (Budget Variance Report) as at Month 3 to 30^th June 2023.
2024. Earmarked Reserves Report as at 30^th June 2023.
2025. Balance Sheet to 30^th June 2023 and Cash Book 1 and 2 Bank Reconciliations which reconcile to account statements showing balances as follows:
      713. Lloyds Treasurers Account (balance at 30/06/23 on statement 79) – £473, 713.27.
      714. Petty Cash (balance as at 30^th September 2022) – £-53.59.

• Lloyds Deposit Account (balance on statement 5) – £166,652.51.

438. National Savings and Investment Account (balance on statement 10) – £111,438.

Members noted a numerical error on the agenda, item G14, d, i. which should have stated £431, 713.27.

• Training and Development Policy
  It was RESOLVED that the draft of the Training and Development policy be adopted for use by Louth Town Council with the stipulation that the Town Clerk approve expenditure on said training and that the reference to the Town Clerk being University of Gloucester Level 4 qualified be removed.
• Online Banking
  It was noted that Councillors received details of the arrangements which can be obtained through Lloyds in relation to Online Banking and that they were to familiarise themselves with the arrangements and submit any comments or questions to the Town Clerk by 8^th September in order for FOG to resolve any queries and discuss a recommendation to make to the Committee at its next meeting on 10^th October 2023.

• Council Utility and Service Providers
  The Committee received a recommendation from FOG that the Town Clerk be given delegated authority to compare offers and switch providers, if required.

• Next Meeting
  It was noted that the next meeting of the Governance and Finance Committee was scheduled to take place on 8^th August 2023.

 

 

 

The Meeting Closed at 8.40pm.

 

 

Signed_______________________ (Chairman)                Dated_________________________