01-30-24 CR MINS

 

MINUTES OF THE LOUTH TOWN COUNCIL COMMUNITY RESOURCES COMMITTEE
HELD IN THE OLD COURT ROOM, THE SESSIONS HOUSE, LOUTH

ON TUESDAY 30^th JANUARY 2024

 

Councillor D. Hobson (DH) (in the chair).

 

Present Councillors: Mrs. E. Ballard (Mrs. EB), J. Baskett (JB), L.M. Cooney (LMC), J. Drake (JD), H. Filer (HF), L. Frost (LF), G.E. Horton (GEH), M. Lamb (ML), Mrs. J. Makinson-Sanders (Mrs. JMS), K. Parsons (KP), J. Simmons (JS), P. Starsmore (PS) and Mrs. P.F. Watson (Mrs. PFW).

Councillors not present: M. Barnes (MB).                      

The Town Clerk Mrs. L.M. Phillips and the Town Clerk’s Assistant Miss. S. Chitauro were also present.

 

• Apologies for Absence

Apologies for absence were received from Cllr. MB.

 

• Declarations of Interest / Dispensations

The following declarations of interest were made:

1. DH – Item 5 as a member of East Lindsey District Council (ELDC).
2. GEH – Item 5 as a member of ELDC.
3. Mrs. JMS – Item 5 as a member of ELDC.

• Minutes
  It was RESOLVED that the notes of the Community Resources Committee Meeting held on 31^st October 2023 be approved as the Minutes.
• Annual Town Meeting
  The Committee discussed arrangements for the Annual Town Meeting to be held 16^th April 2024. It was RESOLVED to delegate authority to the Town Clerk to investigate potential venues and make the necessary arrangements for the Annual Town Meeting.

 

• Polling Place
  The Committee noted that ELDC had confirmed that it would like to use the Sessions House as a polling place and that it would require the venue on 2^nd May 2024 between the hours of 6.30am and 10.15pm, and that key holders may be required to open/close the building. It was RESOLVED to charge the rate of £25 per hour for use of the Sessions House, and that the Town Clerk would check the Town Council’s insurance.

• Fun and Friendship Day
  The Committee noted that the above would be taking place at the Priory Hotel on Sunday 5^th May 2024. The Committee considered nominating representatives to oversee: a stall within the grounds of the Priory to promote the Town Council; tours of the Sessions House and use of the Sessions House car park for a dancing display.  It was RESOLVED that Town Council would not have a stall within the grounds of the Priory or allow use of the Sessions House car park for a dancing display.  It would instead open the Sessions House to the public on the 5^th May 2024 for tours and provide information to promote the Town Council, with Cllrs. PS and JD volunteering as Town Council representatives for the event.
• Closed Session Items
  The Committee resolved to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to business to be discussed in the following items, information being of a third party, confidential and commercial nature in relation to the following:
  1. London Road Lease with Magna Vitae – The Committee received correspondence regarding its lease from Magna Vitae. It was RESOLVED that the Town Clerk would reply regarding expenses and obtain quotes for legal fees.
  2. Old Mill House – The Committee received a report concerning Old Mill House and it was RESOLVED that the Town Clerk would contact the Town Council’s solicitors and escalate, depending on the outcome. The Town Clerk was also given authority to engage a new solicitor if necessary.
  3. Mayor’s Social Chain – The Committee received details of quotes for repairs to the Mayor’s Social Chain but noted that further work was now necessary, therefore new quotes were required. It was RESOLVED to approve a full refurbishment of the Mayor’s Social Chain and the Town Clerk was authorised to incur expenditure in conjunction with the relevant committee chairman, as per Finance Regulations, with expenditure to be taken from the EMR Civic Regalia or the EMR Civic Property budget heads, whose balances were: £2,000 and £3,045.94 respectively.

 

• Next Meeting
  It was noted that the next scheduled meeting of the Community Resources Committee would take place on 19^th March 2024.

 

The Meeting Closed at 9.33pm.

 

 

Signed_______________________ (Chairman)               Dated_________________________