11-22-22 G&F MINS

 

MINUTES OF THE LOUTH TOWN COUNCIL GOVERNANCE AND FINANCE COMMITTEE
HELD IN THE OLD COURT ROOM, THE SESSIONS HOUSE, LOUTH
ON TUESDAY 22^nd NOVEMBER 2022

 

Present                                          Councillor Mrs. E. Ballard (EB) (in the chair).

 

Councillors:       J. Baskett (JB), Bellwood (MB), L. Cooney (LMC), S. Crew (SC), D.J.E. Hall (DJEH),
D. Hobson (DH), G. Horton (GEH), M. Lamb (ML), A. Leonard (AL), Mrs. S.E. Locking (SEL),
K. Norman (KN), B. O’Brien (BO), J. Simmons (JS) and Mrs. P.F. Watson (PFW).

Councillors not present: H. Filer (HF), D. Ford (DF), J. Garrett (JG), Mrs. J. Makinson-Sanders (JMS) and
D. Wing (DEW).

 

The Town Clerk, Mrs. L.M. Phillips, the Town Clerk’s Assistant, Mrs. M.C. Vincent were also present.

 

• Apologies for Absence
  Apologies for absence were received from Cllrs: HF, DF, JG, Mrs. JMS and DEW.
• Declarations of Interest / Dispensations
  AL – Any item as a Member of Hubbard’s Hills Trust.

Cllr. JB – Item 8 as wife is a volunteer at the Trinity Centre.

Cllr. BO – Item 8 as wife is a volunteer at the Trinity Centre.

Cllr. DJEH – Item 8 as a group member which hires the 13+ building.

 

• Committee Minutes
  It was RESOLVED that the notes of the Governance and Finance Committee Meeting held on 14^th June 2022 be approved as the Minutes.
• Finance
  Following a recommendation by FOG, it was RESOLVED to approve/authorise the following:
  1. Receipts and Payments – Cashbooks 1 and 2 – Months 1 – 6
     1. Month 1
        1. Cash Book 1 Receipts     £170,288.11 Payments                £31,579.53
        2. Cash Book 2 Receipts               £0.00 Payments                £291.35
     2. Month 2
        1. Cash Book 1 Receipts        £2,942.28 Payments               £18,894.38
        2. Cash Book 2 Receipts           £250.00 Payments               £213.29

• Month 3
  1. Cash Book 1 Receipts        £2,789.07 Payments               £19058.19
  2. Cash Book 2 Receipts           £500.00 Payments               £229.00

1. Month 4
   1. Cash Book 1 Receipts        £1,796.46   Payments               £16,757.84
   2. Cash Book 2 Receipts               £0.00   Payments               £178.09
2. Month 5
   1. Cash Book 1 Receipts        £2.129.52   Payments               £15,859.93
   2. Cash Book 2 Receipts           £250.00   Payments               £182.13
3. Month 6
   1. Cash Book 1 Receipts     £145,496.58   Payments               £17,103.01
   2. Cash Book 2 Receipts           £250.00   Payments               £243.83
4. Detailed Income and Expenditure Report (Budget Variance Report) as at Month 6 to 30^th September 2022.
5. Earmarked Reserves Report as at 30^th September 2022.
6. Balance Sheet to 30^th September 2022 and Cash Book 1 and 2 Bank Reconciliations which reconcile to account statements showing balances as follows:
   724. Lloyds Treasurers Account (balance at 30/9/22 on statement 55) – £524,724.74
   725. Petty Cash (balance as at 30^th September 2022) – £211.23

• Lloyds Deposit Account (balance on statement 5) – £166,650.51

334. National Savings and Investment Account (balance on statement 10) – £111,334.60

• Amenity Grass Cutting

It was RESOLVED to renew the Council’s agreement with LCC regarding amenity grass cutting in 2023/24.

• Budget Setting
  Councillors noted that ideas for inclusion in the budget for 2023/24 should be submitted to the Town Clerk by 2nd December 2022 along with costings.
• Internal Audit 2022/23

It was RESOLVED to approve the continuation of current quadripartite arrangement.

• Closed Session Item
  It was RESOLVED to move into Closed Session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the business to be discussed in the following item, information being of a confidential, commercial and third party nature in relation to Grants.
  It was RESOLVED that grants be awarded as follows:

1. Lincolnshire Wolds Riding for the Disabled £250
2. Louth Run for Life Committee £500
3. Lighthouse £1000
4. Louth Athletic Club £1000
5. Spectrum Arts £200
6. 1228 (Louth) Squadron ATC £800
7. Trinity Centre £500
8. Louth Navigation Trust £474
9. Louth 13+ Youth and Community Centre £450
10. Louth and District Help for the Homeless £0
11. Limes Play and Learn Ltd £0
12. Louth Radio Control Car Club £0

It was RESOLVED to come out of Closed Session.

• Next Meeting

It was noted that the next scheduled meeting of the Governance and Finance Committee would take place on 21^st February 2022.

 

 

The Meeting Closed at 9:40pm.

 

 

 

 

Signed_______________________ (Chairman)                Dated_________________________