Louth Town Council

The Sessions House, Eastgate,

Louth, Lincolnshire, LN11 9AJ

 

01507 355895

clerk@louthtowncouncil.gov.uk

 

To the Members of the Town Council of Louth:

You are hereby summoned to attend a Robed meeting of Louth Town Council and its Planning Committee which will be held on Wednesday 28th September 2022 in The Old Court Room, The Sessions House, Eastgate, Louth at 7pm.  The business to be dealt with at the meeting is listed in the agenda below.

 

There will be a 15 minute public forum between 6.45pm and 7.00pm when members of the public may ask questions or make short statements to the Council, and your attendance is requested during this period.

 

Please note, any public, wishing to speak in the public forum may do so on items which appear on the agenda or may ‘sit in’ on the meeting(s).  It would be much appreciated if any member of the public wishing to speak would please contact the Town Clerk, by emailing clerk@louthtowncouncil.gov.uk in advance of the meeting to discuss attendance arrangements.  If possible, please provide written representation rather than attending in person.

 

Just prior to the commencement of the meeting at 7pm there will be prayers or other religious observance, which will last for approximately 5 minutes.  Anyone not wishing to participate may leave the room at this time.

 

From 7pm a maximum of ten minutes will be set aside for the meeting to receive reports from elected Members of Lincolnshire County Council and East Lindsey District Council.

 

Members of the public should note that they will not be allowed to speak during the formal meeting.

 

 

Mrs. L.M. Phillips

Town Clerk

Dated this 23rd Day of September 2022

AGENDA

 

TOWN COUNCIL

(Chairman: Cllr. J. Baskett, Membership: All Cllrs.)

1.        Chairman’s Remarks

 

2.        Apologies for Absence
To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.

 

3.        Declarations of Interest / Dispensations
To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.

 

4.        Minutes
To approve as a correct record the notes of the Council Meeting held on 14th June 2022.  (Attached).

 

5.        Committee Minutes

a)        Planning Committee – 14th June 2022

b)        Planning Committee – 5th July 2022

c)        Planning Committee – 26th July 2022

d)        Community Resources Committee – 5th July 2022

 

6.       Mayor’s Announcements

 

 

7.         Louth Transport Board
Council to nominate two members to represent the Council on the above which will discuss a range of issues from public transport, fault reports and highway maintenance to the Active Travel Scheme etc.  Next meeting to be held using Microsoft Teams on 25th October at 3pm.

 

8.         Annual Governance and Accountability Return (AGAR) 2021/22

a)         Council to note that the Council’s External Auditor has completed its limited assurance review of Louth Town Council for the year ended 31st March 2022.

b)         Council to receive and approve the Notice of Conclusion of Audit.

c)         Council to receive Section 3 – External Auditor Report and Certificate 2021/22 and note that the Council has received an unqualified audit, the external auditor having found no issues on which to make comment.

 

9.         Use of Louth Coat of Arms
Council to approve use of Louth Coat of Arms on Remembrance Day Wreath to be laid by Louth Veterans.

 

10.     Town Centre Improvements Review
Council to consider compiling a corporate response to the attached survey.

 

11.     King Edward VI Grammar School Consultations
Council to consider delegating authority to the Planning Working Group to compile corporate responses to the following attached consultations (amended deadline for responses 17th October 2022).   These draft responses to be ratified by the Planning Committee on 11th October 2022:

a)        Conversion of Activity Hall into Design and Engineering Block and School Assembly/Exam Hall/Performance Space.

b)       London Road Sports Partnership Proposals

c)        Hospital Walk Footpath Safeguarding Proposals

 

12.     Solar Xmas Trees
Council to receive an update from the Town Clerk and resolve upon whether to erect the above for Christmas 2022.

 

13.     St. James’ Christmas Tree Festival
Council to resolve upon whether it would like to take part in the 2022 St. James’ Church Christmas Tree Festival which will run from 1/12/22 to 8/12/22 (setting up on 1/12 and dismantling on 8/12).  Delegated authority to be granted to the Town Clerk to incur expenditure in this regard, Mayor to lead arrangements.

 

14.     Closed Session Items
Council to resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the business to be discussed in the following items, information being of a third party, commercial, confidential and or legal nature.

a)        Hubbard’s Hills

 

15.   Next Meeting
To note that the next scheduled meeting of the Town Council will take place on 13th December 2022.

 

PLANNING COMMITTEE

(Membership: All Cllrs.)

 

1.          Apologies for Absence
To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.

 

2.          Declarations of Interest / Dispensations
To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.

 

3.          Minutes
To approve as a correct record the notes of the Planning Committee Meeting held on 30th August 2022.  (Attached).

 

 

4.          Applications received by the Local Planning Authority
To consider and make observations/ratify comments already submitted by the Planning Working Group to meet deadlines, on all planning applications received including those listed in the schedule (PA/Schedule 09-28-22).  (Attached).

 

5.          Planning Correspondence
Committee to receive planning decisions, enforcement complaints, appeal decisions, temporary road closures etc., as advised by the District and County Council.  (Attached).

 

6.          Proposed Works to Trees
Committee to ratify the comments of the Planning Working Group which have been submitted to ELDC and which were to support the following proposed tree work (details emailed to Cllrs. 12th September 2022):

a)       Location: Fir Close Nursing Home, 2 Westgate.  Proposal: A4 – Several Beech, Chillian Pine, Sycamore and Wellingtonia Trees – T1 – Marked on plan (Willow) – remove.  Reasons: A4 – T1 – For better growth of neighbouring trees.  Poorly shaped and difficult to prune.

 

7.          Street Naming
Committee to ratify the comments of the Planning Working Group which have been submitted to ELDC and which were to support the use of Cullingford Way as a road name on the site of former 179 Newmarket.  (Details circulated by email on 12th September 2022).

 

8.          Active Travel Scheme Public Meeting
To receive an update from the Town Clerk.

 

9.          Next Meeting
Committee to note that the date of the next scheduled Planning Committee meeting is 11th October 2022.