Louth Town Council
The Sessions House, Eastgate,
Louth, Lincolnshire, LN11 9AJ
01507 355895
To the Members of the Town Council of Louth:
You are hereby summoned to attend a meeting of Louth Town Council, it’s Planning and Governance and Finance Committees which will be held on Tuesday 7th December 2021 in The Old Court Room, The Sessions House, Eastgate, Louth at 7pm. The business to be dealt with at the meeting is listed in the agenda below.
Please note, there will be a 15 minute public forum between 6.45pm and 7.00pm when members of the public may ask questions or make short statements to the Council, and your attendance is requested during this period.
Any public, wishing to speak on an agenda item or ‘sit in’ on the meeting(s) please contact the Town Clerk, by emailing clerk@louthtowncouncil.gov.uk in advance to discuss attendance arrangements. If possible, please provide written representation rather than attending in person.
Just prior to the commencement of the meeting at 7pm there will be prayers or other religious observance, which will last for approximately 5 minutes. Anyone not wishing to participate may leave the room at this time.
From 7pm a maximum of ten minutes will be set aside for the meeting to receive reports from elected Members of Lincolnshire County Council and East Lindsey District Council.
Members of the public should note that they will not be allowed to speak during the formal meeting.
Mrs. L.M. Phillips
Town Clerk
Dated this 2nd Day of December 2021
Safety Precautions due to COVID-19:
Louth Town Council continue to take precautionary measures to uphold its legal responsibility to protect its officers, elected members and others from risk to their health and safety. As a minimum these will include socially distanced seating, no tables and asking that attendees: please do not touch items other than their own, please bring their own pen and paper, please take their own items/rubbish home with them, please bring their own drink, please do not come to the meeting if they have any symptoms or have been in contact with someone who is sick. please inform the Town Clerk as far in advance of the meeting as possible if you will not be able to attend. please note that the rules of debate as prescribed within Standing Orders will be adhered to. If Cllrs. wish to speak during the meeting, they will need to raise their hand, the Chairman will note this and will call upon people in the order he has noted. When asked to speak, Cllrs. should stand and speak loudly or make their way to the microphone. Please note hand sanitising and the use of masks are also still encouraged.
AGENDA
TOWN COUNCIL
(Chairman: Cllr. D. Hobson, Membership: All Cllrs.)
1. Apologies for Absence
To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
2. Declaration of Interest / Dispensations
To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the proper officer under section 22 of the Localism Act.
3. Council Minutes
To approve as a correct record the notes of the Council Meeting held on 26th October 2021.
4. Committee Minutes
To confirm receipt of the minutes and adopt the resolutions contained therein of the following Committee Meetings:
a. Planning – 12th October 2021
b. Governance and Finance – 12th October 2021
c. Personnel – 28th September 2021
5. Map of Louth
Council to consider loaning its framed map of Louth dated 1787 to Louth Museum for an exhibition on maps that they plan to run from April 2022.
6. Policing
On a proposal by Cllr. KN Council to consider writing to the Chief Police officer of Lincolnshire expressing its concerns and requesting that as a matter of urgency the numbers of officers be increased sooner rather than later. (See attached).
7. Louth Academy Admissions Policy Consultation
Council to resolve upon whether it wishes to comment on the above consultation. Details circulated by email on 1/12/21 and available to view via the following link: https://www.louthacademy.co.uk/admissions-consultation-2023-2024/
8. Consultations
Cllr. Mrs. JMS to address the Council.
9. Amenity Grasscutting
Council to resolve to renew its agreement with LCC regarding amenity grasscutting in 2022/23.
10. London Road Pavilion and Sports Ground
Further to previous updates and concern expressed by Cllr. Mrs. JMS, Council to note the attached correspondence and resolve upon the way forward.
11. Vital and Viable / Welcome Back Funding
Further to the report received by Council on 20th July 2021 (attached), Council to consider forming a working group as follows:
Membership
The Mayor, Deputy Mayor, Town Clerk, 5 Councillors and 2 ELDC Officers (S. Phillips and L. Collins)
Remit
To carry forward projects already approved and new (to be approved by ELDC) which meet the criteria for help from Government Welcome Back Funding of which LTC have access to up to £25,000. NB Funding must be spent by March 2022.
Delegated Powers
Write specifications for work relating to the above projects, where three quotes are required, that the Town Clerk may send out to contractors. In conjunction with the Town Clerk, carry forward above projects to fruition and seek to obtain approval from ELDC for other (new) projects, if majority of group agree.
Meetings
As required.
12. Active Travel Scheme
Council to receive an update, if one is available, and resolve upon the way forward.
13. Closed Session Item
Council to resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the business to be discussed in the following item, information being of a confidential and legal nature in relation to Hubbard’s Hills.
PLANNING COMMITTEE
(Chairman: Cllr. Mrs. S. Crew, Membership: All Cllrs.)
1. Apologies for Absence
To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
2. Declarations of Interest / Dispensations
To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the proper officer under section 22 of the Localism Act.
3. Minutes
To approve as a correct record the notes of the Planning Committee meeting held on 9th November 2021.
4. Applications received by the Local Planning Authority
To consider and make observations on all planning applications received including those listed in the schedule (PA/Schedule 12-07-21). (Attached).
5. Planning Correspondence
Committee to note planning decisions, enforcement complaints, appeal decisions, temporary road closures etc., as advised by the District and County Council. (Attached).
6. Proposed Works to Trees
Committee to consider the following proposed works to trees in the Louth Conservation Area:
i. Location: 38 Queen Street. Proposals: Crown reduce to leave at a height of approx.. 3-3.5m and side prune by approximately 1-1.5m to clear the house and neighbours roof. (Details circulated 1/12/21).
7. Next Meeting
Committee to note that the date of the next scheduled Planning Committee meeting is 11th January 2022.
GOVERNANCE AND FINANCE COMMITTEE
(Chairman: Cllr. Mrs. E. Ballard, Membership: All Cllrs)
1. Apologies for Absence
To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
2. Declarations of Interest / Dispensations
To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the proper officer under section 22 of the Localism Act.
3. Minutes
To approve as a correct record the notes of the Governance and Finance Committee meeting held on 9th November 2021.
4. Finance
Committee to note/approve/authorise the following:
a. Receipts and Payments – Cashbooks 1 and 2 – Months 4 – 6
i. Month 4
1. Cash Book 1 Receipts 4,892.37 Payments £21,047.57
2. Cash Book 2 Receipts £400.00 Payments £313.45
ii. Month 5
1. Cash Book 1 Receipts £7,594.19 Payments £12,816.51
2. Cash Book 2 Receipts £350.00 Payments £253.11
iii. Month 6
1. Cash Book 1 Receipts £161,275.92 Payments £41,760.85
2. Cash Book 2 Receipts £450.00 Payments £366.45
b. Detailed Income and Expenditure Report (Budget Variance Report) as at Month 6 to 30th September 2021.
c. Earmarked Reserves Report as at 30th September 2021.
d. Balance Sheet to 30th September 2021 and Cash Book 1 and 2 Bank Reconciliations which reconcile to account statements showing balances as follows:
i. Lloyds Treasurers Account (balance on statement 58) – £489,769.57
ii. Petty Cash (balance as at 30th September 2021) – £211.61
iii. Lloyds Deposit Account (balance on statement 5) – £166,650.51
i. National Savings and Investment Account (balance on statement 9) – £111,323.47
5. Budget 2022/23
Committee to receive and discuss draft budget and resolve upon a recommendation from FOG to put to Town Council on 11th January 2022. (To be tabled).
6. Next Meeting
Committee to note that the next scheduled meeting of the Governance and Finance Committee will be held on 8th February 2021.