To the Members of the Town Council of Louth:
You are hereby summoned to attend a meeting of Louth Town Council and it’s Planning Committee which will be held on Tuesday 14th September 2021 in The Old Court Room, The Sessions House, Eastgate, Louth at 7pm. The business to be dealt with at the meeting is listed in the agenda below.
Please note, there will be a 15 minute public forum between 6.45pm and 7.00pm when members of the public may ask questions or make short statements to the Council, and your attendance is requested during this period.
Any public, wishing to speak on an agenda item or ‘sit in’ on the meeting(s) please contact the Town Clerk, using the above email address, in advance to discuss attendance arrangements. If possible, please provide written representation rather than attending in person.
Just prior to the commencement of the meeting at 7pm there will be prayers or other religious observance, which will last for approximately 5 minutes. Anyone not wishing to participate may leave the room at this time.
From 7pm a maximum of ten minutes will be set aside for the meeting to receive reports from elected Members of Lincolnshire County Council and East Lindsey District Council.
Members of the public should note that they will not be allowed to speak during the formal meeting.
Mrs. L.M. Phillips
Town Clerk
Dated this 9th Day of September 2021
Safety Precautions due to COVID-19:
Louth Town Council continue to take precautionary measures to uphold its legal responsibility to protect its officers, elected members and others from risk to their health and safety. As a minimum these will include ventilation, socially distanced seating, no tables and asking that attendees: Please do not touch items other than their own, Please bring their own pen and paper, Please take their own items/rubbish home with them, Please bring their own drink, Please do not come to the meeting if they have any symptoms or have been in contact with someone who is sick. Please inform the Town Clerk as far in advance of the meeting as possible if you will not be able to attend.
Please note that the rules of debate as prescribed within Standing Orders will be adhered to. If Cllrs. wish to speak during the meeting, they will need to raise their hand, the Chairman will note this and will call upon people in the order he has noted. When asked to speak, Cllrs. should stand and speak loudly or make their way to the microphone.
Please note hand sanitising and the use of masks are also still encouraged.
AGENDA
TOWN COUNCIL
(Membership: All Cllrs.)
1. Apologies for Absence
To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
2. Declarations of Interest / Dispensations
To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.
3. Council Minutes
To approve as a correct record the notes of the Council Meeting held on 20th July 2021. (Attached).
4. Committee Minutes
To confirm receipt of the minutes and adopt resolutions contained therein of the following Committee Meetings:
a. Community Resources – 06/05/21
b. Governance & Finance – 06/5/21
c. Personnel – 06/05/21
d. Planning – 06/05/21, 20/07/21
5. Closed Session Item
Council to resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the business to be discussed in the following item, information being of a confidential and legal nature in relation to Old Mill House.
6. Budget Setting
Councillors to note that ideas for future projects, for inclusion in the budget, together with costings, should be submitted to the Town Clerk by email, by 22nd September.
7. Annual Governance and Accountability Return (AGAR)
a. Council to note that the Council’s External Auditor has completed its limited assurance review of Louth Town Council for the year ended 31st March 2021.
a. Council to receive and approve the Notice of Conclusion of Audit.
b. Council to receive Section 3 – External Auditor Report and Certificate 2020/21 and note that the Council has received an unqualified audit, the external auditor having found no issues on which to make comment.
c. Council to note that the official period for inspection of its financial records expired on 11th August 2021.
8. Next Meeting
Council to note that the date of the next scheduled Town Council meeting is 26th October 2021.
PLANNING COMMITTEE
(Chairman: Cllr. Mrs. S. Crew, Membership: All Cllrs.)
1. Apologies for Absence
To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
2. Declarations of Interest / Dispensations
To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the proper officer under section 22 of the Localism Act.
3. Minutes
To approve as a correct record the notes of the Planning Committee meeting held on 17th August 2021.
4. Applications received by the Local Planning Authority
To consider and make observations on all planning applications received including those listed in the schedule (PA/Schedule 09-14-21). (Attached).
5. Planning Correspondence
Committee to note planning decisions, enforcement complaints, appeal decisions, temporary road closures etc., as advised by the District and County Council. (Attached).
6. Proposed Works to Trees
Committee to consider the following:
Proposals within the Conservation Area
Location: 82 Westgate. Proposals: T1 – Leylandii – Fell. Reasons: T1 – Tree is obscuring the light and view of neighbouring properties.
Proposals affecting trees under TPO (G1)
Location: 10 Old Mill Park. Proposals: G1 – Sycamore, Lime, Elm and Chestnut – T1 – on plan (Sycamore) – fell. T2 – on plan (Himalayan Birch) – side prune to suitable growth points. T3 – on plan (Sycamore) – Crown lift to approximately 3m-3.5m on all sides. Reasons: G1 – T1 – Crown dieback and evidence of decay. T2 – To clear building by approximately 1m-1.5m. T3 – To clear overhanging branches to neighbouring property.
7. Lincolnshire Riparian Process Consultation
Committee to ratify the response on the above, made on behalf of the Council by the Planning Working Group, to meet LCC’s deadlines. (Attached).
8. Next Meeting
Committee to note that the date of the next scheduled Planning Committee meeting is 17th August 2021.