07-14-20 TC MINS

 

MINUTES OF THE LOUTH TOWN COUNCIL MEETING
HELD ONLINE USING THE ZOOM CONFERENCING PLATFORM
ON TUESDAY 14th JULY 2020

 

 

Present                                        The Mayor, Cllr. D. Hobson (DH) (in the chair).

 

Councillors:      Mrs. E. Ballard (EB), J. Baskett (JB), M. Bellwood (MB), A. Cox (AC), S. Crew (SC), H. Filer (HF), D. Ford (DF), J. Garrett (JG), D.J.E. Hall (DJEH), G.E. Horton (GEH), A. Leonard (AL), Mrs. S.E. Locking (SEL), Mrs. J. Makinson-Sanders (JMS), K. Norman (KN), J. Simmons (JS), F.W.P. Treanor (FWPT), Mrs. P.F. Watson (PFW) and D. Wing (DEW).

 

Councillors not present: L.M. Cooney (LMC) and D. Jackman (DJ).

 

The Town Clerk, Mrs. L.M. Phillips and the Town Clerk’s Assistant, Mrs. M. Vincent were also present.

 

61.               Apologies for Absence
Apologies for absence were received from Councillor LMC.

 

62.               Declarations of Interest / Dispensations
Cllr. AL, item 7 – (not Appendix B) and any item related to ELDC.
Cllr. Mrs. JMS, item 7.
Cllr. DEW, item 7.

Cllr. DJEH, any item related to ELDC.

 

63.               Minutes
It was RESOLVED to approve as a correct record the notes of the Council Meetings held on 30th June 2020 and approve these as the minutes.

 

64.               Annual Governance and Accountability Return (AGAR) 2019/20

a.         It was RESOLVED to receive the report from the internal auditor.

b.         It was RESOLVED to receive the Balance Sheet for the year ended 31st March 2020 and approve its signature by the Chairman and Responsible Financial Officer.

c.         It was RESOLVED to approve the Annual Governance Statement (Section 1 of the AGAR) for the financial year 2019/20 and approve signature by the Chairman and the Town Clerk.

d.         It was RESOLVED to approve the Accounting Statements (Section 2 of the AGAR) for the financial year 2019/20 and approve signature by the Chairman.

 

65.               Public Works Loan Board
The Council noted that the next (6 monthly) instalment of the Council’s Public Works Loan was due on 31st July 2020. The amount due was £10,256.71 (£9,885.55 Principal and £371.16 Interest). The Council also noted that the last payment due for this loan would be in January 2021.

 

66.               Working Groups
The Council received a paper noting working groups, their remit and past membership and resolved as follows:

a.       Financial Overview Group (FOG)
It was RESOLVED that the remit of this group remain unaltered and as per the paper received, membership be as follows:
Cllrs: Mrs. EB, MB, AC, JS and DEW and the Town Clerk.

b.      Asset Working Group
It was RESOLVED that the remit of this group remain unaltered and as per the paper received, membership be as follows: Cllrs: AL (Chair CR), Mrs. EB (Chair G&F), MB, SC, HF, Mrs. SEL and Mrs JMS.

 

c.       Floral Enhancements / Lovely Louth
It was RESOLVED that the remit of this group remain unaltered and as per the paper received, membership be as follows: Cllrs: MB, SC, HF, DF, FWPT and the Town Clerk.

d.      Christmas Lights Group
It was RESOLVED to disband the Christmas Lights Group as the Town Clerk had been given delegated authority to make arrangements.

e.       Town Signs/Street Furniture
It was RESOLVED to disband the Town Signs/Street Furniture Group as the Town Clerk had been given delegated authority to repair benches and the town signs were already in hand.

f.        Events Group
It was RESOLVED that the remit of this group remain unaltered and as per the paper received, membership be as follows: Cllrs: MB, JB, DF, DH (Chair TC) JS, Mrs. JMS (Vice TC), FWPT and the Town Clerk.

g.       Flood Liaison Group
It was RESOLVED that the remit of this group remain unaltered and as per the paper received, membership be as follows: Cllrs: DH and Mrs. PFW.

h.      Award Group
It was RESOLVED to disband the Award Group and reform if required.

i.        Past Mayors
It was RESOLVED that the remit of this group remain unaltered and as per the paper received, membership be as follows: Cllrs: Mrs. EB, GEH, AL, Mrs. SEL, Mrs. JMS, FWPT, Mrs PFW and DEW.

j.        Tidy Louth
It was RESOLVED that the remit of this group remain unaltered and as per the paper received but that the membership be increased by one and to be as follows: Cllrs: AC, MB, JB, DF, JS and Mrs. JMS.

 

67.          Hubbard’s Hills
Mr. A. Leonard, as Chairman of the Hubbard’s Hills Trust was invited to update the Council on projects undertaken in 2019/20, the current situation with vandalism and future expectations.  The Council RESOLVED (recorded vote) to confirm that the first instalment of the Hubbard’s Hills Maintenance Contribution, in the sum of £22,500, may be released.
NB: During this item Cllrs: AC left the meeting at 21:35, HF left at 21:40, KN left at 21:47 and therefore they did not vote on this item. Cllrs: AL, Mrs. JMS and DEW did not vote as are Trustees of the Hubbard’s Hills Trust.

 

For – Mrs. EB, JB, MB, SC, DF, JG, DJEH, DH, GEH, Mrs. SEL, JS, FWPT and Mrs. PFW.
Against – None.
68.               Deferment of Agenda Items
As the hour was getting late and the duration of the meeting was approaching the limit specified in Standing Orders, it was RESOLVED to defer the following items and call an extraordinary Town Council meeting on 28th July 2020 to enable a fuller discussion:

a.    Consultation on Model Code of Conduct

b.    Tribute to Key Workers

c.     Grant Applications

d.    Next Meeting

The Meeting Closed at 10:04pm.

 

 

Signed_______________________ (Chairman)          Dated_________________________