To the Members of the Town Council of Louth:
You are hereby summoned to attend a meeting of Louth Town Council’s Planning Committee and Personnel Committee which will be held on Tuesday 16th February 2021 by Zoom Video Conference at 7pm. The business to be dealt with at the meeting is listed in the agenda below.
Please note that the meeting will begin at 7pm unless there is a need to hold a public forum. Any public, wishing to speak on an agenda item or ‘sit in’ on the meeting(s) should advise the Town Clerk, using the above email address, in advance and may ‘join’ the meeting using the following details:
To join by computer: https://us02web.zoom.us/j/89396045979?pwd=eUw0S00rZC9iQkdXcGpuaUN3TGlmUT09
To join by telephone: +44 203 901 7895, +44 131 460 1196, +44 203 051 2874, +44 203 481 5237, +44 203 481 5240 Meeting ID: 893 9604 5979, Passcode: 474404
Members of the public should note that they will not be allowed to speak during the formal meeting.
Mrs. L.M. Phillips
Town Clerk
Dated this 11th Day of February 2021
AGENDA
PLANNING COMMITTEE
(Chairman: Cllr. Mrs. S. Crew, Membership: All Cllrs.)
1. Apologies for Absence
To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
2. Declarations of Interest / Dispensations
To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the proper officer under section 22 of the Localism Act.
3. Minutes
To approve as a correct record the notes of the Planning Committee meeting held on 19th January 2021.
4. Applications received by the Local Planning Authority
To consider and make observations on all planning applications received including those listed in the schedule (PA/Schedule 02-16-21). (Attached).
5. Planning Correspondence
Committee to note planning decisions, enforcement complaints, appeal decisions, temporary road closures etc., as advised by the District and County Council. (Attached).
6. Proposed Works to Trees
Committee to consider the following:
a. Location: King Edward VI School, Edward Street (Conservation Area) – Proposals: T7 – Sycamore – reduce in height from 12m to 10m and spread from 10m to 8m. T11 – Holly – fell. T48 – Horse Chestnut – Two heavy limbs growing over garage – reduce to 8.5 and 5m. – Reasons: T7 – Interference with building and BT line. T11 – Decay in main stem.
b. Location: El Dio, Stewton Lane – Proposals: G2 – Group of 12 Cupressus Macrocarpa, 4 Austrian Pine, 2 Copper Beech, 1 White Beam, 4 Sitka Spruce – (Goat Willow) T7 on plan, approx.. 10m in height. Pollard as per photographs. Reasons: Because of threat to neighbours property, excessive shade and breakage.
7. Issues and Options Consultation
Committee to confirm receipt of the above by email (circulated 10th February 2021). Committee to consider the way forward in relation to whether to submit a corporate response, how to and who will compile the response, when.
8. Pre-Planning Consultation Letter on behalf of Cellnex, EE Ltd, Hutchison 3G UK Ltd and MBNL re. Louth County Hospital
Committee to confirm receipt of the above by email (circulated 11th February 2021). Committee to consider the way forward in relation to making a corporate response.
9. Planning Working Group Meetings
Committee to decide upon the most suitable time for the above meetings to take place.
10. Next Meeting
Committee to note that the date of the next scheduled Planning Committee meeting is 16th March 2021.
PERSONNEL COMMITTEE
(Chairman: Cllr. Mrs. J. Makinson-Sanders, Membership: Cllrs. Mrs. EB, SC, DEW, GEH)
1. Apologies for Absence
To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
2. Declarations of Interest / Dispensations
To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the proper officer under section 22 of the Localism Act.
3. Minutes
To approve as a correct record the notes of the Personnel Committee meeting held on 1st December 2020.
4. Annual Review of Policies
Committee to undertake annual review of the following policies:
Recruitment and Selection Policy
Sickness Absence Policy
Use of Council Email/Internet Policy and Procedure
Drugs and Alcohol Policy and Procedure
Councillor/Employee Protocol
Health and Safety Policy
Lone Working Policy
Safeguarding Policy
5. Closed Session Item
Committee to resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the business to be discussed in the following item, information being of a confidential and sensitive nature in relation to personnel matters.
6. Next Meeting
Committee to note that there are no other scheduled Personnel Committee meetings in 2020/21.