MINUTES OF THE LOUTH TOWN COUNCIL GOVERNANCE AND FINANCE COMMITTEE
HELD IN THE OLD COURT ROOM, THE SESSIONS HOUSE, LOUTH
ON TUESDAY 10TH MAY 2022

 

Present                                           Councillor Mrs. E. Ballard (EB) (in the chair).

 

Councillors:       J. Baskett (JB), M. Bellwood (MB), S. Crew (SC), D. Ford (DF), D.J.E. Hall (DJEH), D. Hobson (DH), G. Horton (GEH), M. Lamb (ML), A. Leonard (AL), Mrs. S.E. Locking (SEL),
Mrs. J. Makinson-Sanders (JMS), B. O’Brien (BO), J. Simmons (JS) and Mrs. P.F. Watson (PFW).

 

Councillors not present: L.M Cooney (LMC), H. Filer (HF), J. Garrett (JG), K Norman (KN),
F.W.P. Treanor (FWPT) and D.E. Wing (DEW).

 

The Town Clerk, Mrs. L.M. Phillips and the Town Clerk’s Assistant, Mrs. M.C. Vincent were also present.

 

G38.        Apologies for Absence
Apologies for absence were received from: Cllrs. LMC, JG, KN, FWPT and DEW.

 

G39.        Declarations of Interest / Dispensations

a.      Cllr. Mrs. JMS – any item relating to Hubbard’s Hills.

b.      Cllr. AL – any item relating to Hubbard’s Hills.

 

G40.        Minutes
It was RESOLVED that the notes of the Governance and Finance Committee Meeting held on 22nd March 2022 be approved as the Minutes.

 

G41.        Financial Reports
It was RESOLVED to approve and authorise the following:

a.      Receipts and Payments – Cash Books 1 and 2 – Months 10 and 11. (Attached).

i.     Month 10 (Jan)          Cash Book 1   Receipts         £2,728.46                                 Payments                           £13,136,75

ii.     Month 10 (Jan)          Cash Book 2   Receipts            £350.00                                 Payments                               £118.58

iii.     Month 11 (Feb)          Cash Book 1   Receipts       £11,115.74                                 Payments                           £55,771.24

iv.     Month 11 (Feb)          Cash Book 2   Receipts            £150.00                                 Payments                               £149.13

b.      Detailed Income and Expenditure Report (Budget Variance Report) as at Month 11 to 28th February 2022.

c.      Earmarked Reserves report as at 28th February 2022.

d.      Balance Sheet as at Month 11 to 28th February 2022 and Cashbook 1 and 2 Bank Reconciliations which reconcile to account statements showing balances as follows:

i.     Lloyds Treasurers Account (Balance at 28th February 2022) – £326,077.87

ii.     Petty Cash (balance as at 28th February 2022) – £104.79

iii.     Lloyds Deposit Account (balance as at 31st March 2021) – £166,650.51

iv.     National Savings and Investment Account (balance as at 1st January 2021) – £111,323.47

 

G42.        Meeting Dates
Following a review, it was RESOLVED to approve the draft schedule of meetings for 2022/23.

 

G43.        Policy/Procedure Review
It was RESOLVED to approve the Complaints Procedure and Media Policy with a change to the Computer and Telephone Misuse Policy making point 1 read “This document formalises how ICT and associated equipment should be used by anyone e.g., those employed by External Agencies, Councillors and those working for Louth Town Council etc”. It was also RESOLVED that the Town Clerk would remind Councillors that if they were expressing a personal opinion and not a Town Council decision, then they should make it clear that it was their own opinion and their Town Council email address should only be used for Town Council business.

 

G44.        Next Meeting

The Committee noted that the date of the next scheduled Governance and Finance Committee meeting was 14th June 2022.

 

The Meeting Closed at 8.29pm.

 

 

Signed_______________________ (Chairman)                Dated_________________________