MINUTES OF THE LOUTH TOWN COUNCIL GOVERNANCE AND FINANCE COMMITTEE
HELD IN THE OLD COURT ROOM, THE SESSIONS HOUSE, LOUTH
ON TUESDAY  22ND MARCH 2022

 

Present                                          Councillor Mrs. E. Ballard (EB) (in the chair).

 

Councillors:       J. Baskett (JB), M. Bellwood (MB), L. Cooney (LMC), S. Crew (SC), D. Ford (DF), D.J.E. Hall (DJEH), D. Hobson (DH), G. Horton (GEH), A. Leonard (AL), Mrs. S.E. Locking (SEL), Mrs. J. Makinson-Sanders (JMS), K. Norman (KN), J. Simmons (JS), Mrs. P.F. Watson (PFW) and D.E. Wing (DEW).

 

Councillors not present: H. Filer (HF), J. Garrett (JG), G.E. Horton (GEH) and F.W.P. Treanor (FWPT).

 

The Town Clerk, Mrs. L.M. Phillips and the Town Clerk’s Assistant, Mrs. M.C. Vincent were also present.

 

 

G29.        Apologies for Absence
Apologies for absence were received from: Cllrs. HF, JG and FWPT.

 

G30.        Declarations of Interest / Dispensations

a.      Cllr. Mrs. JMS – item 7 Code of Conduct as member of ELDC.

b.     Cllr. AL – item 7 Code of Conduct as member of ELDC and items connected to Hubbard’s Hills Trust.

c.      Cllr DEW – items connected to Hubbard’s Hills

 

G31.        Minutes
It was RESOLVED that the notes of the Governance and Finance Committee Meeting held on 22nd February  2022 be approved as the Minutes with the addition of Cllr DH added to those present.

 

G32.        Insurance

It was RESOLVED that following analysis and recommendation by FOG that the Council accept one of the quotes already received, and that a formal appraisal/valuation be sought on key value objects and then the cover be amended at that point (with either a further charge or conversely refund be appropriated).

 

G33.        Risk Management
Following discussion of the Risk Management documents, it was RESOLVED to accept it with slight alterations/additions namely to a) vehicle maintenance b) Councillor liability regarding the Council’s reputation and c) Care in the car park and other public places managed by the Town Council.

 

G34.        Asset Register

It was RESOLVED to approve the updated Asset Register.

 

G35.    Financial Regulations and Code of Conduct

It was RESOLVED to approve continued use of the above with no amendment other than to review date only.

 

G36.    Sessions House Key Holders

It was RESOLVED that Cllr. JB would be a new key holder for the Sessions House who would be on the call out list for emergencies. This would be in addition to Cllr FWPT, DH and SC.

 

G37.        Next Meeting

The Committee noted that the date of the next scheduled Governance and Finance Committee meeting was 10th May 2022.

 

The Meeting Closed at 8.02pm.

 

 

Signed_______________________ (Chairman)                Dated_________________________