MINUTES OF THE LOUTH TOWN COUNCIL GOVERNANCE AND FINANCE COMMITTEE
HELD IN THE OLD COURT ROOM, THE SESSIONS HOUSE, LOUTH
ON TUESDAY 20TH JULY 2021
Present Councillor Mrs. E. Ballard (EB), (in the chair).
Councillors: J Baskett (JB), M. Bellwood (MB), L. Cooney (LMC), S. Crew (SC), H. Filer (HF), D. Ford (DF), J. Garrett (JG), D.J.E. Hall (DJEH), D. Hobson (DH), G. Horton (GEH), A. Leonard (AL), Mrs. S.E. Locking (SEL), Mrs. J. Makinson-Sanders (JMS), K. Norman (KN), J. Simmons (JS), Mrs. P.F. Watson (PFW) and D.E. Wing (DEW).
Councillors not present: A. Cox (AC), D. Jackman (DJ), F.W.P. Treanor (FWPT).
The Town Clerk, Mrs. L.M. Phillips and the Town Clerk’s Assistant, Mrs. M.C. Vincent were also present.
G7. Apologies for Absence
Apologies for absence were received from Cllr. FWPT.
G8. Declarations of Interest / Dispensations
Cllrs. AL Mrs. JMS and DEW – matters relating to Hubbard’s Hills.
G9. Minutes
It was RESOLVED that the notes of the Governance and Finance Committee Meeting held on 6th May 2021 be approved as the Minutes.
G10. Review of Notices, Policies and Procedures
It was RESOLVED to approve use of the following:
a. Cemetery Privacy Notice
b. Staff and Councillor Privacy Notice
c. Email Contact Privacy Notice
d. General Privacy Notice
e. Remote Meeting Privacy Notice
f. Data Protection Policy.
g. Information Security Incident Policy
h. Subject Access Requests Policy
i. Removeable Media Policy.
j. Retention of Documents Policy
k. Secure Disposal of Information Policy
l. Publication Scheme
m. Policy on Handling of Freedom of Information Requests
n. Co-option Policy
o. LTC Vehicle Usage and Driving at Work Policy
p. Members Allowance Policy
G11. Next Meeting
The Committee noted that the next scheduled Governance and Finance Committee meeting would take place on 12th October 2021.
The Meeting Closed at 7.40pm.
Signed_______________________ (Chairman) Dated_________________________