MINUTES OF THE LOUTH TOWN COUNCIL GOVERNANCE AND FINANCE COMMITTEE
HELD ONLINE USING THE ZOOM PLATFORM
ON TUESDAY 16th MARCH 2021

 

Present                                              Cllr. Mrs. E. Ballard (EB), (in the chair).

 

Councillors:      J. Baskett (JB), M. Bellwood (MB), A. Cox (AC), S. Crew (SC), D. Ford (DF), J. Garrett (JG), D.J.E. Hall (DJEH), D Hobson (DH), G.E. Horton (GEH), A. Leonard (AL), Mrs. S.E. Locking (SEL), Mrs. J. Makinson-Sanders (JMS), K. Norman (KN), J. Simmons (JS) F.W.P. Treanor (FWPT) and Mrs. P.F. Watson (PFW).

 

Councillors not present: L. Cooney (LMC), H. Filer (HF), D. Jackman (DJ) and D. Wing (DEW).

 

The Town Clerk, Mrs. L.M. Phillips and the Town Clerk’s Assistant, Mrs. M Vincent were also present.

 

293.           Apologies for Absence
Apologies for absence were received from Cllrs. LMC and DEW.

 

294.           Declarations of Interest / Dispensations
Cllrs. Mrs. JMS and AL – item 4 as members of the Hubbard’s Hills Trust.

 

295.           Minutes
It was RESOLVED that the notes of the Governance and Finance Committee Meeting held on 2nd February 2021 be approved as the Minutes.

 

296.          Financial Reports
The Committee RESOLVED to receive and authorise the following financial reports:

a.      Receipts and Payments – Cashbooks 1 and 2 – Months 7 to 9.

i)        Month 7 (October) Cash Book 1 Receipts £7,956.37 Payments       £21,047.84

ii)     Month 7 (October) Cash Book 2 Receipts £200.00Payments £219.24

iii)   Month 8 (November) Cash Book 1 Receipts £2,340.25 Payments    £20,678.65

iv)    Month 8 (November) Cash Book 2 Receipts £0.00 Payments £136.92

v)      Month 9 (December) Cash Book 1 Receipts £2,954.37 Payments    £28,468.68

vi)    Month 9 (December) Cash Book 2 Receipts £350.00 Payments £205.95

b.      Detailed Income and Expenditure Report (Budget Variance Report) as at Month 9 to 31st December 2020.

c.       Earmarked Reserves Report as at 31st December 2020.

d.      Balance Sheet as at Month 9 to 31st December 2020 and Cashbook 1 and 2 Bank Reconciliations which reconcile to account statements showing balances as follows:

i)        Lloyds Treasurers Account (balance at 31st December 2020) – £362,359.24

ii)     Petty Cash (balance as at 31st December 2020) – £121.72

iii)    Lloyds Deposit Account (balance as at 17th December 2019) – £166,650.51

iv)    National Savings and Investment Account (balance as at 31st December 2020) – £110,527.73.

 

NB: Cllr. AC left the meeting at 8:25pm due to issues with his laptop but re-joined at 8:30pm.

 

297.           Next Meeting
The Committee noted that the date of the next scheduled Governance and Finance Committee meeting was 11th May 2021.

 

The Meeting Closed at 8.38pm.

 

Signed_______________________ (Chairman)                Dated_________________________