07-14-20 G&F MINS

 

MINUTES OF THE LOUTH TOWN COUNCIL GOVERNANCE AND FINANCE COMMITTEE
HELD ONLINE USING THE ZOOM PLATFORM
ON TUESDAY 14TH JULY 2020

 

Present                                           The Mayor, Cllr. D Hobson (DH) (in the chair).

 

Councillors:        Mrs. E. Ballard (EB), J. Baskett (JB), M. Bellwood (MB), A. Cox (AC), S. Crew (SC), H. Filer (HF), D. Ford (DF), J. Garrett (JG), D.J.E. Hall (DJEH), G.E. Horton (GEH), A. Leonard (AL), Mrs. S.E. Locking (SEL), Mrs. J. Makinson-Sanders (JMS), K. Norman (KN), J. Simmons (JS), F.W.P. Treanor (FWPT), Mrs. P.F. Watson (PFW) and D. Wing (DEW).

 

Councillors not present: Cllr. L.m. Cooney (LMC) and Cllr. D. Jackman (DJ).

 

The Town Clerk, Mrs. L.M. Phillips and the Town Clerk’s Assistant, Mrs. M. Vincent were also present.

 

54.     Election of Governance and Finance Committee Chairman
It was RESOLVED that Cllr. Mrs. EB be elected as Chairman.  Cllr. Mrs. EB took the Chair.

 

55.     Election of Governance and Finance Committee Vice Chairman
It was RESOLVED that Cllr. JS should be elected as Vice Chairman.

 

56.     Apologies for Absence
Apologies for absence were received from Cllr. LMC.

 

57.     Declarations of Interest / Dispensations
Cllrs. AL, Mrs. JMS and DEW – Item 6 – Hubbard’s Hills
A heated discussion ensued regarding the type of declarations made above and whether the respective Councillors should declare an interest under Appendix B of the Code of Conduct.  Cllr. Mrs. PFW pointed out that it was not for the Council to tell members what type of interest they must declare but rather this was a personal choice by members, who would ultimately be the ones who would have to defend their decision if challenged.  She finished by confirming that the Council could satisfy itself that it was not to blame by virtue of having had the debate.

 

58.     Minutes
It was RESOLVED that the notes of the Governance and Finance Committee Meeting held on 25th February 2020 be approved as the Minutes.

 

59.     Finance
It was RESOLVED to authorise the following:

a.       Receipts and Payments – Cashbooks 1 and 2 – Months 10 to 12

i)     Month 10     (January)      Cash Book 1      Receipts          23,837.20      Payments       £62,526.75

ii)    Month 11     (February)    Cash Book 1      Receipts          £4,637.31      Payments       £29,411.07

iii)  Month 12      (March)        Cash Book 1      Receipts      £101,822.19      Payments       £29,900.62

iv)  Month 10     (January)      Cash Book 2      Receipts                 £100      Payments           £115.64

v)    Month 11     (February)    Cash Book 2      Receipts                 £200      Payments           £116.34

vi)  Month 12      (March)        Cash Book 2      Receipts                 £150      Payments           £132.14

b.       Income and Expenditure Report (Budget Variance Report) as at Month 12 to 31st March 2020.

c.       Earmarked Reserves Report as at 31st March 2020.

d.       Balance Sheet as at Month 12 to 31st March 2020 and Cashbook 1 and 2 Bank Reconciliations which reconcile to account statements showing balances as follows:

i)     Lloyds Treasurers Account (balance on statement 36) – £252,229.36

ii)    Petty Cash (balance as at 31st March 2020) – £191.04

iii)  Lloyds Deposit Account (balance on statement 5) – £166,650.51

iv)  National Savings and Investment Account (balance on statement 8) – £110,527.73

 

60.     Next Meeting
The Committee noted that the date of the next scheduled Governance and Finance Committee meeting was 8th September 2020.

 

The Meeting Closed at 8.09pm.

 

Signed_______________________ (Chairman)                Dated_________________________