Louth Town Council
The Sessions House, Eastgate,
Louth, Lincolnshire, LN11 9AJ
01507 355895
clerk@louthtowncouncil.gov.uk

To the Members of the Town Council of Louth:

You are hereby summoned to attend a Robed meeting of Louth Town Council and its Planning Committee which will be held on Tuesday 9^th January 2024 in The Old Court Room, The Sessions House, Eastgate, Louth at 7pm.  The business to be dealt with at the meeting is listed in the agenda below.

There will be a 15 minute public forum between 6.45pm and 7.00pm when members of the public may ask questions or make short statements to the Council, and your attendance is requested during this period. 

Please note, any public, wishing to speak in the public forum may do so on items which appear on the agenda or may ‘sit in’ on the meeting(s).  It would be much appreciated if any member of the public wishing to speak would please contact the Town Clerk, by emailing clerk@louthtowncouncil.gov.uk in advance of the meeting to discuss attendance arrangements.  If possible, please provide written representation rather than attending in person.

Just prior to the commencement of the meeting at 7pm there will be prayers or other religious observance, which will last for approximately 5 minutes.  Anyone not wishing to participate may leave the room at this time.

From 7pm a maximum of ten minutes will be set aside for the meeting to receive reports from elected Members of Lincolnshire County Council and East Lindsey District Council.

Members of the public should note that they will not be allowed to speak during the formal meeting.

Mrs. L.M. Phillips

Town Clerk

Dated this 4^th Day of January 2024

AGENDA

 

TOWN COUNCIL

(Chairman: Cllr. J. Simmons, Membership: All Cllrs.)

1. Apologies for Absence
   To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
2. Declarations of Interest / Dispensations
   To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.

3. Minutes
   To approve as a correct record the notes of the Council Meeting held on 21^st November 2023.
4. Committee Minutes
   To confirm receipt of the minutes and adopt resolutions contained therein of the following Committee Meetings:
   1. Planning Committee – 29^th August 2023
   2. Planning Committee – 19^th September 2023
   3. Planning Committee – 10^th October 2023
   4. Planning Committee – 31^st October 2023
   5. Planning Committee – 21^st November 2023
   6. Governance and Finance Committee – 8^th August 2023
   7. Governance and Finance Committee – 10^th October 2023
   8. Community Resources Committee – 29^th August 2023
   9. Personnel Committee – 11^th July 2023

 

5. Mayor’s Announcements

6. Precept
   1. Council to receive a recommendation from the Governance and Finance Committee made on 12^th December 2023 that the attached budget proposal papers be approved which result in a precept request for 2024/25 of £309,032 an increase on 2023/24 of 0.3% (using updated Tax Base figures, now received from ELDC).
   2. Council to delegate authority to the Town Clerk to complete the necessary form and submit to ELDC (Collection Authority).
7. Partnership Working – Tree for King Charles III
   Following resolution on 20^th June 2023 that the Council should attempt to make arrangements for a tree to be planted in Westgate Fields to commemorate the Coronation of King Charles III. Council to note that in the spirit of partnership working ELDC has agreed to purchase a suitable tree and will permit this to be planted in Westgate Fields.  The Lord Lieutenant of Lincolnshire has agreed to officiate over proceedings on 12^th February 2024.  Council to resolve upon the wording for a commemorative plaque to be purchased and erected with the tree by Louth Town Council.  The Mayor to propose that the wording be as follows: This tree was proposed by the Mayor of Louth, Julia Simmons, supported by Louth Town Council, provided by East Lindsey District Council and planted by Toby Dennis the Lord Lieutenant of Lincolnshire, in commemoration of the Coronation of King Charles III on 06/05/2023.
8. D-Day 80 Commemoration – Thursday 6^th June 2024
   Council to receive correspondence from Bruno Peek, Pageantmaster and resolve upon whether it would like to take part in commemorating the above, approving expenditure on an event that may be required such as for lighting its beacon, road closures, sound system, music etc.

 

9. Update from Mr. J. Irving on progress of the Louth Community Arts Centre Project

10. Closed Session Item
    Council to resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the business to be discussed in the following items, information being of a third party, confidential nature with regard to:
    2024. Asset of Community Value Nomination – The Royal British Legion Hall, Northgate, Louth
          Council to receive documentation relating to the above and resolve upon a corporate response. Comments must be received by ELDC by 22^nd January 2024.

 

11. Next Meeting
    To note that the next scheduled meeting of the Town Council will take place on 19^th March 2024.

PLANNING COMMITTEE

(Chairman: Cllr. Mrs. S. Crew, Membership: All Cllrs.)

1. Apologies for Absence
   To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
2. Declarations of Interest / Dispensations
   To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.
3. Minutes
   To approve as a correct record the notes of the Planning Committee Meeting held on 12^th December 2023. (Attached).
4. Applications received by the Local Planning Authority
   To consider and make observations/ratify comments already submitted by the Planning Working Group to meet deadlines, on all planning applications received including those listed in the schedule (PA/Schedule 01-09-24). (Attached).
5. Planning Correspondence
   Committee to receive planning decisions, enforcement complaints, appeal decisions, temporary road closures etc., as advised by the District and County Council. (Attached).

6. Louth Transport Board – Engagement on Options for Louth Town Centre
   To note that LCC has confirmed the following:

   “The decision has been taken to amend the survey to allow more opportunity for ideas for the town centre to be expressed, while better reflecting the outcomes of the previous surveys carried out by the Town Council and East Lindsey District Council.

   Given this, more time is required for the planning and the actual engagement, therefore this is a revised timeline for the engagement:

   2024. Engagement activities to commence 22 January 2024.
   2025. 2 drop in sessions to be held in Louth Market.
   2026. Survey closes 1 March 2024.
   2027. Report with results of survey to be provided to ad-hoc meeting of Louth Transport Board mid-April.
   2028. Decision to be taken by Louth Transport Board.
   2029. If Traffic Regulation Order changes are required – consultation to be carried out.
   2030. Implementation of new measures not requiring a Traffic Regulation Order – early summer 2024 (subject to Pavement Cafe license and event approval processes).
   2031. Implementation of measures requiring new(or amendment to existing) Traffic Regulation Orders – Autumn/Winter 2024.”
7. Next Meeting
   To note that the next scheduled meeting of the Planning Committee will take place on 30^th January 2024.