Louth Town Council
The Sessions House, Eastgate,
Louth, Lincolnshire, LN11 9AJ

01507 355895
clerk@louthtowncouncil.gov.uk

To the Members of the Town Council of Louth:

You are hereby summoned to attend a meeting of Louth Town Council’s Planning Committee and Governance and Finance Committee which will be held on Tuesday 8^th October 2024 in The Old Court Room, The Sessions House, Eastgate, Louth at 7pm.  The business to be dealt with at the meeting is listed in the agenda below.

There will be a 15 minute public forum between 6.45pm and 7.00pm when members of the public may ask questions or make short statements to the Council, and your attendance is requested during this period. 

Please note, any public, wishing to speak in the public forum may do so on items which appear on the agenda or may ‘sit in’ on the meeting(s).  It would be much appreciated if any member of the public wishing to speak would please contact the Town Clerk, by emailing clerk@louthtowncouncil.gov.uk in advance of the meeting to discuss attendance arrangements.  Written representation can also be considered rather than attending in person.

Members of the public should note that they will not be allowed to speak during the formal meeting.

Mrs. L.M. Phillips

Town Clerk

Dated this 3^rd Day of October 2024

AGENDA

PLANNING COMMITTEE

(Chairman: Cllr. P. Starsmore, Membership: All Cllrs.)

1. Apologies for Absence
   To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
2. Declarations of Interest / Dispensations
   To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.
3. Minutes
   To approve as a correct record the notes of the Planning Committee Meeting held on 17^th September 2024.
4. Applications received by the Local Planning Authority
   To consider and make observations on all planning applications received including those listed in the schedule (PA/Schedule 10-08-24). (Attached).
5. Planning Correspondence
   Committee to note planning decisions, enforcement complaints, appeal decisions, temporary road closures etc., as advised by the District and County Council. (Attached).
6. Proposed Works to Trees
   Committee to consider supporting the following proposed works to trees:
   1. Location: 5 Temple Terrace Proposals: T1 – Apple – Remove. Reasons: Leaning at a 45 degree angle.
   2. Location: 24 Horncastle Road Proposals: T21 – Cherry – (Lime in application) crown lift to a final height of 6m from pavement and remove dead wood. Reasons:
   3. Location: 4 Old Chapel Mews Proposals: T1 – Pear – Remove. Reasons: Too large for location, blocking light, shedding branches in high winds.
7. Proposed Zebra Crossing and Relocation of Bus Stop
   Committee to consider supporting the above proposals. Documentation attached. 

8. Next Meeting
   Committee to note that the date of the next scheduled Planning Committee meeting is 29^th October 2024.

GOVERNANCE AND FINANCE COMMITTEE

(Chairman: Cllr. Mrs. E. Ballard, Membership: All Cllrs.)

1. Apologies for Absence
   To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
2. Declarations of Interest / Dispensations
   To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.
3. Minutes
   To approve as a correct record the notes of the Governance and Finance Committee Meeting held on 6^th August 2024.
4. Finance
   Committee to receive a recommendation from FOG that the following be noted/approved/authorised:
   1. Receipts and Payments – Cashbooks 1 and 2, Months 3, 4 and 5
      1. Month 3
         1. Cash Book 1 Receipts        £1,592.94                Payments                                £23,833.00
         2. Cash Book 2 Receipts               £0.00                Payments   £76.60
      2. Month 4
         1. Cash Book 1 Receipts        £4,384.36                Payments                                £26,468.42
         2. Cash Book 2 Receipts               £0.00                Payments   £32.79

• Month 5
  1. Cash Book 1 Receipts        £2,422.83                Payments                                £18,533.41
  2. Cash Book 2 Receipts           £250.00                Payments £102.90

2024. Detailed Income and Expenditure Report (Budget Variance Report) as at Month 5 to 31^st August 2024.
2025. Earmarked Reserves Report as at 31^st August 2024.
2026. Balance Sheet to 31^st August 2024 and Cash Book 1 and 2 Bank Reconciliations which reconcile to account statements showing balances as follows:
      521. Lloyds Treasurers Account (balance at 31/8/24 on statement 5) – £314,521.72
      522. Petty Cash (balance as at 31/8/24) – £ 194.88

• Lloyds Deposit Account (balance on statement 5 printed 1^st October 2024) – £166,652.51

5. NS and I Account (balance on last statement received (no. 12) as at 1/1/24) – £112,300.42
6. Reserves Policy
   Committee to receive a recommendation from FOG regarding the above. (To be tabled).
7. Budget Setting
   Councillors to note that ideas for inclusion in the budget for 2025/26 should be submitted to the Town Clerk by 31^st October 2023 along with costings.
8. Council Debit Card
   Committee to receive details regarding the above for familiarisation, receive a recommendation from FOG and consider resolving to recommend to Town Council on 19^th November that a Council Debit Card be obtained.
9. Annual Governance and Accountability Return (AGAR) 2023/24
   2024. Committee to note that the Council’s External Auditor has completed its limited assurance review of Louth Town Council for the year ended 31^st March 2024.
   2025. Committee to receive and note the Notice of Conclusion of Audit.
   2026. Committee to receive and note Section 3 – External Auditor Report and Certificate 2023/24 and note that the Council has received an unqualified audit, the external auditor having found no issues on which to make comment.
10. Internal Audit 2024/25
    Committee to approve continuation of current quadripartite arrangement. (See attached).
11. Closed Session Item
    Council to resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the business to be discussed in the following item, information being of a confidential, commercial and third party nature in relation to:
    1. Grants

       are STRONGLY urged to familiarise themselves with the grant applications online or in hard copy at the office prior to discussion.

12. Next Meeting
    Committee to note that the date of the next scheduled Governance and Finance Committee meeting is 10^th December 2024.