Louth Town Council
The Sessions House, Eastgate,
Louth, Lincolnshire, LN11 9AJ
01507 355895
clerk@louthtowncouncil.gov.uk

To the Members of the Town Council of Louth:

You are hereby summoned to attend a meeting of Louth Town Council’s Planning Committee and Governance and Finance Committee which will be held on Tuesday 8^th August 2023 in The Old Court Room, The Sessions House, Eastgate, Louth at 7pm.  The business to be dealt with at the meeting is listed in the agenda below.

There will be a 15 minute public forum between 6.45pm and 7.00pm when members of the public may ask questions or make short statements to the Council, and your attendance is requested during this period. 

Please note, any public, wishing to speak in the public forum may do so on items which appear on the agenda or may ‘sit in’ on the meeting(s).  It would be much appreciated if any member of the public wishing to speak would please contact the Town Clerk, by emailing clerk@louthtowncouncil.gov.uk in advance of the meeting to discuss attendance arrangements.  If possible, please provide written representation rather than attending in person. 

Members of the public should note that they will not be allowed to speak during the formal meeting.

Mrs. L.M. Phillips

Town Clerk

Dated this 3^rd Day of August 2023

AGENDA

 

PLANNING COMMITTEE

(Chairman: Cllr. Mrs. S. Crew, Membership: All Cllrs.)

1. Apologies for Absence
   To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
2. Declarations of Interest / Dispensations
   To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.
3. Minutes
   To approve as a correct record the notes of the Planning Committee Meeting held on 11^th July 2023.
4. Morrisons
   Committee to receive a presentation from Morrisons on its application for a ‘new and improved’ store.

5. Applications received by the Local Planning Authority
   To consider and make observations on all planning applications received including those listed in the schedule (PA/Schedule 08-08-23). (Attached).
6. Planning Correspondence
   Committee to receive planning decisions, enforcement complaints, appeal decisions, temporary road closures etc., as advised by the District and County Council. (Attached).
7. Proposed Works to Trees
   Committee to consider the following proposed works to trees (details circulated by email 2^nd August 2023):
   1. Location: 2 St. Mary’s Park. Proposal: G3 – 3 Common Lime, 3 Scots Pine, 1 Norway Spruce, 3 Copper Beech, 2 Sycamore, 1 European Larch, 4 Silver Birch, 1 Western Red Cedar and 2 Horse Chestnut – Cedar marked on plan – remove.  Reasons: G3 – restricting light to, and hindering development of adjacent Birch tree.
   2. Location: Kidgate Primary Academy. Proposal: T1 – Ash – Crown lift to 3 metres, to a maximum of 3 cm diameter to suitable growth point or removal. Remove dead wood exceeding 3 cm. T2 – Turkey Oak – Crown lift to 3 metres, to a maximum of 3 cm diameter to suitable growth point or removal. Remove dead wood exceeding 3 cm. T3 – Purple Plum – Crown lift to 2.5 metres, to a maximum of 3 cm diameter to suitable growth point or removal. Remove dead wood exceeding 3 cm. T4 – English Oak – Crown lift to 2.5 metres, to a maximum of 3 cm diameter to suitable growth point or removal. Remove dead wood exceeding 3 cm. Crown reduction and re-shape of lateral spread to a maximum finished tree height of 6 metres, and no pruning to exceed 3 cm diameter. T5 – Field Maple – Prune back leaders and reshape the crown to a minimum tree height of 6 metres. Crown lift to 3 metres, to a maximum of 3 cm diameter to suitable growth point or removal. Remove dead wood exceeding 3 cm. T6 – English Oak – Crown lift to 2.5 metres, to a maximum of 3 cm diameter to suitable growth point or removal. Remove dead wood exceeding 3 cm. T8 – Sycamore – Remove dead wood exceeding 3 cm. Crown reduction and sympathetic re-shape of lateral spread to a maximum finished tree height of 9 metres to suitable secondary/tertiary growth points. G7 – Silver Birch x 4 – Tallest tree to be reduced by 1.5-2 metres by removing main leader and gently and sympathetically reshaping. Remaining 3 trees to be reducing marginally in line with the group by around 0.5-1 metres. Trees to be reduced to a maximum of 8 metres.
8. Highways Maintenance Works – Eastgate/Church Street, Louth
   Committee to note that maintenance will take place on 9 working nights between the hours of 10pm and 6am between 29^th August 2023 and 14^th September 2023 on Eastgate/Church Street. See attached for details.

9. NHT Survey
   Committee to receive draft corporate response compiled by the Planning Working Group and consider ratifying this for submission.
10. Licensing Act 2003 – Consultation Regarding Review of ELDC Licensing Policy
    Further to circulation of the above by email on 20^th July 2023 and subsequent responses from Councillors. Committee to resolve that no corporate response is required.
11. Next Meeting
    Committee to note that the date of the next scheduled Planning Committee meeting is 29^th August 2023.

 

GOVERNANCE AND FINANCE COMMITTEE

(Chairman: Membership: All Cllrs.)

1. Apologies for Absence
   To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
2. Declarations of Interest / Dispensations
   To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.
3. Minutes
   To approve as a correct record the notes of the Governance and Finance Committee Meeting held on 20^th June 2023.
4. Finance
   Committee to receive a recommendation from FOG that the following be noted/approved/authorised:
   1. Receipts and Payments – Cashbooks 1 and 2 – Months 1 – 3
      1. Month 1
         1. Cash Book 1 Receipts     £151,935.47 Payments                £34,522.74
         2. Cash Book 2 Receipts               £0.00 Payments                £68.36
      2. Month 2
         1. Cash Book 1 Receipts        £1,058.74 Payments               £13,721.73
         2. Cash Book 2 Receipts           £200.00 Payments               £126.23

• Month 3
  1. Cash Book 1 Receipts        £5,877.16 Payments               £46,958.95
  2. Cash Book 2 Receipts           £250.00 Payments               £214.49

2023. Detailed Income and Expenditure Report (Budget Variance Report) as at Month 3 to 30^th June 2023.
2024. Earmarked Reserves Report as at 30^th June 2023.
2025. Balance Sheet to 30^th June 2023 and Cash Book 1 and 2 Bank Reconciliations which reconcile to account statements showing balances as follows:
      713. Lloyds Treasurers Account (balance at 30/6/23 on statement 79) – £473,713.27
      714. Petty Cash (balance as at 30^th September 2022) – £-53.59

• Lloyds Deposit Account (balance on statement 5) – £166,652.51

1. National Savings and Investment Account (balance on statement 10) – £111,438

5. Training and Development Policy
   Committee to receive a recommendation from FOG that the attached draft Training and Development Policy be adopted for use by Louth Town Council.
6. Online Banking
   Councillors to receive details of the arrangements which can be obtained through Lloyds in relation to Online Banking and note that they should familiarise themselves with these and submit any comments or questions to the Town Clerk by 8^th September in order that FOG may resolve any queries and discuss a recommendation to make to Committee at its next meeting on 10^th October 2023.
7. Council Utility Service Providers
   Committee to receive a recommendation from FOG that the Town Clerk be given delegated authority to compare offers and switch providers, if required.

8. Next Meeting
   Committee to note that the date of the next scheduled Governance Finance Committee meeting is 10^th October 2023.