Louth Town Council
The Sessions House, Eastgate,
Louth, Lincolnshire, LN11 9AJ
01507 355895
clerk@louthtowncouncil.gov.uk

To the Members of the Town Council of Louth:

You are hereby summoned to attend a meeting of Louth Town Council’s Community Resources Committee, Planning Committee and Personnel Committee which will be held on Tuesday 31^st October 2023 in The Old Court Room, The Sessions House, Eastgate, Louth at 7pm.  The business to be dealt with at the meeting is listed in the agenda below.

There will be a 15 minute public forum between 6.45pm and 7.00pm when members of the public may ask questions or make short statements to the Council, and your attendance is requested during this period. 

Please note, any public, wishing to speak in the public forum may do so on items which appear on the agenda or may ‘sit in’ on the meeting(s).  It would be much appreciated if any member of the public wishing to speak would please contact the Town Clerk, by emailing clerk@louthtowncouncil.gov.uk in advance of the meeting to discuss attendance arrangements.  Written representation can also be considered rather than attending in person.

Members of the public should note that they will not be allowed to speak during the formal meeting.

Mrs. L.M. Phillips

Town Clerk

Dated this 25^th Day of October 2023

AGENDA

COMMUNITY RESOURCES COMMITTEE

(Chairman: Cllr. D. Hobson, Membership: All Cllrs.)

1. Apologies for Absence
   To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
2. Declarations of Interest / Dispensations
   To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.
3. Minutes
   To approve as a correct record the notes of the Community Resources Committee Meeting held on 22^nd August 2023.
4. Presentation from the London Road Sports Partnership
   Following its presentation to the Committee on 29^th August, members of the above to provide a progress report for consideration.
5. Charles Street Recreation Ground
   Following the resolution passed on 29^th August which was as follows: “RESOLVED to ask Cllr. DH to lead discussions with ELDC as a representative of St. James’ Ward and Louth Town Council, with support from fellow Ward Cllrs. JD and LF and volunteers from community groups, regarding bringing Charles Street Recreation Ground back into public use.” Committee to note that Cllr. Hobson has, in the first instance, met with ELDC for an initial discussion and was told that ELDC would be asking for parties interested in leasing the fishing pond aspect of the site to come forward.  Since then, it has also confirmed that other aspects of the site will be discussed individually, when the pond has been dealt with.

6. Renewal of Storage Agreement with Louth Naturalists, Antiquarian and Literary Society (LNALS)
   Committee to approve renewal of LNALS agreement with the Council to store its property at the Sessions House. Previous terms were 2 years at £15 per month with a 3 month notice clause on either side.  LNALS to insure.
7. Renewal of Lease on East Chapel, London Road Cemetery, Louth
   Committee to approve renewal of the above. See attached.
8. Remembrance Sunday – 12^th November 2023
   Committee to receive an update and instructions for the above.
9. Closed Session
   Council to resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the business to be discussed in the following items, information being of a third party, confidential and commercial nature in relation to:
   1. Hubbard’s Hills – To receive a request from the Chairman of the Hubbard’s Hills Trust to pay a shortfall re. the cost of river work.
   2. Ride On Mower – To receive quotes and consider replacing existing equipment.
   3. Portrait of Albert Ernest Maxey – Committee to receive details and consider taking custody.

 

10. Next Meeting
    Committee to note that the date of the next scheduled Community Resources Committee meeting is 30^th January 2024.

PLANNING COMMITTEE

(Chairman: Cllr. Mrs. S. Crew, Membership: All Cllrs.)

1. Apologies for Absence
   To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
2. Declarations of Interest / Dispensations
   To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.
3. Election of Vice Chairman
   Committee to note that the current Vice Chair of the Planning Committee has decided to step down from this position. Committee to receive nominations for and to elect a Vice Chairman of the Planning Committee to hold office until the Annual Meeting of Louth Town Council in 2024.
4. Minutes
   To approve as a correct record the notes of the Planning Committee Meeting held on 10^th October 2023.
5. Applications received by the Local Planning Authority
   To consider and make observations on all planning applications received including those listed in the schedule (PA/Schedule 10-31-23). (Attached).
6. Planning Correspondence
   Committee to receive planning decisions, enforcement complaints, appeal decisions, temporary road closures etc., as advised by the District and County Council. (Attached).
7. Proposed No Waiting At Any Time – Eastgate
   Committee to consider commenting on the attached proposals to introduce waiting restrictions in order to enhance safety of the school crossing patrol, which operates in the vicinity, and increase visibility for traffic on the southern approach to this area.

8. Sub-Regional Strategy Consultation
   Committee to receive draft corporate response to the above, compiled by the Planning Working Group and consider ratifying this for submission.
9. Rural Market Town Group
   Committee to consider nominating sounding board representatives on the above for each of the following areas (one rep for each):

Will be contacted to consult on issues concerning these groups to support national campaigning.

• Main Representative – Will receive communications relevant to the RMTG

1. Older People
2. Young People

 

 

10. Polling District/Polling Places Review 2023
    Committee to note that ELDC is required to undertake a review of all polling districts and polling places by 17^th November 2023. The aim is to ensure that all electors have reasonable facilities for voting and to ensure that so far as is reasonable and practical the polling places are accessible to disabled electors.  Details can be found by typing the following link into your browser: https://www.e-lindsey.gov.uk/Polling-District-Polling-Places-Review.  Committee to consider whether it wishes to submit a corporate response and to note that if it does it must include alternative suggestions if changes are proposed.
11. Planning Considerations
    Following discussion on 10^th October of the above when it was resolved that Councillors would submit suggestions for a ‘local list’ of expenditure that they would like to see in their ward. Councillors to note that the following ideas have been submitted and resolve upon the way forward:
    Margaret’s Ward
    1. The garden area of Lime Grove needs re furbishing.
    2. Dog/rubbish bins in new estates, St. James View, Tuxworth Way,
    3. The roadway between the Industrial Estate and Brackenborough Road (a condition on planning) never built.
    4. The parking slots opposite the Post Office on Brackenborough Road (a planning condition) never built.

Committee also to note that a member of the public has suggested that changing facilities for the disabled in the town centre should be a priority.

12. Next Meeting
    Committee to note that the date of the next scheduled Planning Committee meeting is 21^st November 2023.

PERSONNEL COMMITTEE

(Chairman: Cllr. Mrs. J. Makinson-Sanders, Membership: Cllrs. Ballard, Baskett, Crew, Filer, Hobson, Horton)

1. Apologies for Absence
   To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
2. Declarations of Interest / Dispensations
   To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.
3. Minutes
   To approve as a correct record the notes of the Personnel Committee Meeting held on 11^th July 2023.
4. Local Government Pay Claim 2023/24
   To receive an update and resolve upon implementation.
5. Display Screen Equipment (DSE)
   To receive an update on regulations and resolve, as a good employer, to make arrangements to provide eye tests etc.
6. Christmas
   Committee to consider authorising Christmas expenditure on staff.

7. Closed Session
   Council to resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the business to be discussed in the following items, information being of a third party nature in relation to Personnel:
   1. Accidents
   2. Sickness
   3. Holidays
   4. 6 month review of new staff
   5. Future staffing
8. Next Meeting
   Committee to note that the date of the next scheduled Personnel Committee meeting is 30^th January 2024.