Louth Town Council
The Sessions House, Eastgate,
Louth, Lincolnshire, LN11 9AJ

 01507 355895
clerk@louthtowncouncil.gov.uk

To the Members of the Town Council of Louth:

You are hereby summoned to attend a meeting of Louth Town Council’s Community Resources Committee, Planning Committee and Personnel Committee which will be held on Tuesday 30^th January 2024 in The Old Court Room, The Sessions House, Eastgate, Louth at 7pm.  The business to be dealt with at the meeting is listed in the agenda below.

There will be a 15 minute public forum between 6.45pm and 7.00pm when members of the public may ask questions or make short statements to the Council, and your attendance is requested during this period. 

Please note, any public, wishing to speak in the public forum may do so on items which appear on the agenda or may ‘sit in’ on the meeting(s).  It would be much appreciated if any member of the public wishing to speak would please contact the Town Clerk, by emailing clerk@louthtowncouncil.gov.uk in advance of the meeting to discuss attendance arrangements.  Written representation can also be considered rather than attending in person.

Members of the public should note that they will not be allowed to speak during the formal meeting.

Mrs. L.M. Phillips

Town Clerk

Dated this 25^th Day of January 2024

Prior to the commencement of the meeting a minutes silence will be observed to remember Councillor Sue Crew who unexpectedly passed away peacefully on 13^th January 2024.

AGENDA

PLANNING COMMITTEE

(Chairman: Cllr. Mrs. S. Crew, decd., Membership: All Cllrs.)

1. Election of Chairman
   Committee to receive nominations for and to elect a Chairman of the Planning Committee to hold office until the Annual Meeting of Louth Town Council in 2024.
2. Election of Vice Chairman
   Committee to receive nominations for and to elect a Vice Chairman of the Planning Committee to hold office until the Annual Meeting of Louth Town Council in 2024.
3. Apologies for Absence
   To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
4. Declarations of Interest / Dispensations
   To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.
5. Minutes
   To approve as a correct record the notes of the Planning Committee Meeting held on 9^th January 2024.
6. Applications received by the Local Planning Authority
   To consider and make observations on all planning applications received including those listed in the schedule (PA/Schedule 01-30-24). (Attached).
7. Planning Correspondence
   Committee to receive planning decisions, enforcement complaints, appeal decisions, temporary road closures etc., as advised by the District and County Council. (Attached).
8. LCC Consultation – Louth Town Centre – your thoughts
   Committee to receive a copy of the above survey for information which is also available online at https://www.letstalk.lincolnshire.gov.uk/louth, note that the closing date for responses is 1^st March 2024 and resolve that a draft corporate response should be formulated by the Planning Working Group, of which all Councillors are members, to be ratified at the next Planning Committee meeting on 20^th February 2024.
9. National Grid Electricity Transmission – Grimsby to Walpole
   Following circulation of details of the above by email on 22^nd January and 25^th January (detailed information can also be found by typing the following into your browser: https://www.nationalgrid.com/electricity-transmission/network-and-infrastructure/infrastructure-projects/grimsby-to-walpole), Committee to receive feedback from the online briefing, attended by Cllr. Lamb and arrange to formulate a corporate response to the proposals. Deadline for receipt of responses is 13^th March 2024.
10. Next Meeting
    Committee to note that the date of the next scheduled Planning Committee meeting is 20^th February 2024.

 

COMMUNITY RESOURCES COMMITTEE

(Chairman: Cllr. D. Hobson, Membership: All Cllrs.)

 

1. Apologies for Absence
   To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
2. Declarations of Interest / Dispensations
   To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.
3. Minutes
   To approve as a correct record the notes of the Community Resources Committee Meeting held on 31^st October 2024.
4. Annual Town Meeting
   Committee to consider arrangements for the above. 
5. Polling Place
   Following discussion on 31^st October 2023 when it was resolved to suggest The Sessions House as a replacement polling place for the British Legion Hall in St. James’ Ward, Louth. Committee to note that ELDC has confirmed that it would like to use The Sessions House and has confirmed that it will require the venue on 2^nd May 2024 between the hours of 6.30am and 10.15pm.  Committee to resolve upon charges for this and key holders to note that they may be required to open/close up.
6. Fun and Friendship Day
   Committee to note that the above will take place at the Priory Hotel on Sunday 5^th May 2024 and consider nominating representatives to oversee:
   1. A stall within the grounds of the Priory, promoting the Town Council
   2. Tours of the Sessions House
   3. Use of the Sessions House car park for dancing display

7. Closed Session
   Council to resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the business to be discussed in the following items, information being of a third party, confidential and commercial nature in relation to:
   1. London Road Lease with Magna Vitae – Committee to receive correspondence regarding its lease from Magna Vitae.
   2. Old Mill House – Committee to receive correspondence and consider the way forward.
   3. Mayor’s Social Chain – Committee to consider quotes for repairs.
8. Next Meeting
   Committee to note that the date of the next scheduled Community Resources Committee meeting is 19^th March 2024.

 

PERSONNEL COMMITTEE

(Chairman: Cllr. Mrs. J. Makinson-Sanders, Membership: Cllrs. Ballard, Baskett, Filer, Hobson, Horton)

 

1. Election of Vice Chairman
   Committee to receive nominations for and to elect a Vice Chairman of the Personnel Committee to hold office until the Annual Meeting of Louth Town Council in 2024.
2. Apologies for Absence
   To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
3. Declarations of Interest / Dispensations
   To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.
4. Minutes
   To approve as a correct record the notes of the Personnel Committee Meeting held on 31^st October 2023.
5. Mayor’s Serjeant – Uniform
   Committee to consider approving a request from the above that a winter coat for her use when on duty be purchased.
6. Appraisals
   Committee to note that the Town Clerk is currently undertaking appraisals of other staff. Committee to resolve upon who will appraise the Town Clerk for 2023/24.
7. Dignity at Work/in Council Policy
   Committee to consider approving the above draft policy for adoption.
8. Local Council Award Scheme – Foundation Award
   Committee to receive an update and resolve upon the way forward.
9. Closed Session
   Committee to resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the business to be discussed in the following items, information being of a third party and confidential nature in relation to Personnel:
   1. Holidays
   2. Sickness
   3. Accidents
10. Next Meeting
    Committee to note that the date of the next scheduled Personnel Committee meeting is 9^th April 2024.