Louth Town Council
The Sessions House, Eastgate,
Louth, Lincolnshire, LN11 9AJ
01507 355895
clerk@louthtowncouncil.gov.uk

To the Members of the Town Council of Louth:

You are hereby summoned to attend a meeting of Louth Town Council’s Planning Committee, Governance and Finance Committee and Personnel Committee which will be held on Tuesday 30^th April 2024 in The Old Court Room, The Sessions House, Eastgate, Louth at 7pm.  The business to be dealt with at the meeting is listed in the agenda below.

There will be a 15 minute public forum between 6.45pm and 7.00pm when members of the public may ask questions or make short statements to the Council, and your attendance is requested during this period. 

 Please note, any public, wishing to speak in the public forum may do so on items which appear on the agenda or may ‘sit in’ on the meeting(s).  It would be much appreciated if any member of the public wishing to speak would please contact the Town Clerk, by emailing clerk@louthtowncouncil.gov.uk in advance of the meeting to discuss attendance arrangements.  Written representation can also be considered rather than attending in person. 

Members of the public should note that they will not be allowed to speak during the formal meeting.

Mrs. L.M. Phillips

Town Clerk

Dated this 25^th Day of April 2024

AGENDA

PLANNING COMMITTEE

(Chairman: Cllr. P. Starsmore, Membership: All Cllrs.)

1. Apologies for Absence
   To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
2. Declarations of Interest / Dispensations
   To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.
3. Minutes
   To approve as a correct record the notes of the Planning Committee Meeting held on 9^th April 2024.
4. Applications received by the Local Planning Authority
   To consider and make observations on all planning applications received including those listed in the schedule (PA/Schedule 04-30-24). (Attached).
5. Planning Correspondence
   Committee to receive planning decisions, enforcement complaints, appeal decisions, temporary road closures etc., as advised by the District and County Council. (Attached).
6. Proposed Works to Trees
   Committee to consider the following proposed works to trees:
   24. Details circulated by email 24/4/24. Location: 20 Stainesway.  Proposal: T2 – English Oak – Reduce in height from 15m to 12.5m.  T3 – English Oak – Reduce in height from 14m to 10.5m and spread from 13m to 10m.
   25. Details circulated by email 24/4/24. Location: Ivy House, 50 James Street.  Proposal: T1 – Ash – Fell due to overhanging roadway, low amenity value and apparent hymenoscyphus fraxineus infection.  T2 – Beech – Fell due to being positioned directly behind garden gate and excessively overhanging roadway.  T3 – Holly – Reduce to approximately 6m to remove fire damage to upper branches.  T4 – Holly – Reduce to equal height of T3.
   26. Details circulated by email 24/4/24. Location: Small Wells, Bridge Street, Louth. Proposal: T1 – Leylandii – Reduce in height from 9m to 6m and spread from 3.5m to 2.5m. T2 – Yew – Reduce in height from 2.5m to 1.5m and spread from 1.5m to 1m. T3 – Spruce – Reduce in height from 4.5m to 3m and spread from 2.5m to 2m. T4 – Leylandii – Reduce in height from 6m to 4m and spread from 3m to 2.5m.  Reasons: T1 – Roots may cause damage to underground pipes and property wall if tree is not maintained at a manageable size. Adverse amenity value. T2 – Tree has become overgrown. T3 – Has become overgrown. Low amenity value. T4 – Has become overgrown. Low amenity value. Could damage boundary wall if roots become overgrown as tree grows in height.
   27. Details circulated by email 24/4/24. Location: 13 Westgate.  Proposal: T1 – Robinia psuedoacacia – Reduce in height by 1.5m and spread by 3m, plus keyhole pruning for telephone cables.  T2 – Robinia psuedoacacia – Reduce in height by 1.5m and spread by 3m plus keyhole pruning for telephone cables.
7. Proposed ‘No Waiting at Any Time’ – London Road, Louth
   Committee to consider the above (see attached) which is proposed as investigations have shown that inconsiderate and dangerous parking is occurring at the junctions, causing visibility and safety concerns for all road users.

8. Parish Council Police Engagement Session
   Committee to nominate a representative to attend the above which will take place on Thursday 27^th June, 2024 by Teams.

9. Next Meeting
   Committee to note that the date of the next scheduled Planning Committee meeting is 28^th May 2024.

 

GOVERNANCE AND FINANCE COMMITTEE

(Chairman: Cllr. Mrs. E. Ballard, Membership: All Cllrs.)

1. Apologies for Absence
   To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
2. Declarations of Interest / Dispensations
   To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.
3. Minutes
   To approve as a correct record the notes of the Governance and Finance Committee Meeting held on 9^th April 2024.
4. Finance
   Committee to receive a recommendation from FOG that the following be noted/approved/authorised:
   1. Receipts and Payments – Cashbooks 1 and 2, Months 10 and 11
      1. Month 10
         1. Cash Book 1 Receipts      £16,549.43 Payments                £14,124.08
         2. Cash Book 2 Receipts               £0.00 Payments                £40.00
      2. Month 11
         1. Cash Book 1 Receipts        £5,300.00 Payments                £30,486.53
         2. Cash Book 2 Receipts               £0.00 Payments                £2.10
      3. Detailed Income and Expenditure Report (Budget Variance Report) as at Month 11 to 29^th February 2024.
      4. Earmarked Reserves Report as at 29^th February 2024.
      5. Balance Sheet to 29^th February 2024 and Cash Book 1 and 2 Bank Reconciliations which reconcile to account statements showing balances as follows:
         1. Lloyds Treasurers Account (balance at 29/02/24 on statement 87) – £316,656.61
         2. Petty Cash (balance as at 29/02/24) – £76.01
         3. Lloyds Deposit Account (balance on statement 11) – £166,652.51
         4. National Savings and Investment Account (balance on statement 12) – £111,438

5. Review of Standing Orders
   Committee to review its Standing Orders and approve for future use.

6. Next Meeting
   Committee to note that the date of the next scheduled Governance and Finance Committee meeting is 18^th June 2024.

 

PERSONNEL COMMITTEE

(Chairman: Cllr. Mrs. J. Makinson-Sanders, Membership: Cllrs. Ballard, Baskett, Filer, Hobson, Horton)

1. Apologies for Absence
   To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
2. Declarations of Interest / Dispensations
   To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper
3. Officer under section 22 of the Localism Act.
4. Minutes
   To approve as a correct record the notes of the Personnel Committee Meeting held on 30^th January 2024.
5. Review of Policies and Procedures
   Committee to review the following Council policies and procedures and approve / adopt for use (amendments can be viewed with the online agenda (highlighted in yellow) grey on paper copies):
   1. Health and Safety Policy
   2. Drugs and Alcohol Policy and Procedure
   3. Councillor/Employee Protocol
   4. Sickness and Absence Policy
   5. Use of Council Email/Internet Policy and Procedure
   6. Grievance and Disciplinary Procedure
   7. Recruitment and Selection Policy
   8. Lone Worker Policy
   9. Safeguarding Children Policy (new, replaces old safeguarding policy)

6. Closed Session
   Committee to resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the business to be discussed in the following items, information being of a third party and confidential nature in relation to Personnel:
   1. Appraisals
   2. Holidays
   3. Sickness
   4. Accidents
7. Next Meeting
   Committee to note that the date of the next scheduled Personnel Committee meeting is 16^th July 2024.