Louth Town Council
The Sessions House, Eastgate,
Louth, Lincolnshire, LN11 9AJ
01507 355895
clerk@louthtowncouncil.gov.uk

To the Members of the Town Council of Louth:

You are hereby summoned to attend a meeting of Louth Town Council’s Planning Committee and Community Resources Committee which will be held on Tuesday 28^th May 2024 in The Old Court Room, The Sessions House, Eastgate, Louth at 7pm.  The business to be dealt with at the meeting is listed in the agenda below.

There will be a 15 minute public forum between 6.45pm and 7.00pm when members of the public may ask questions or make short statements to the Council, and your attendance is requested during this period. 

Please note, any public, wishing to speak in the public forum may do so on items which appear on the agenda or may ‘sit in’ on the meeting(s).  It would be much appreciated if any member of the public wishing to speak would please contact the Town Clerk, by emailing clerk@louthtowncouncil.gov.uk in advance of the meeting to discuss attendance arrangements.  Written representation can also be considered rather than attending in person.

Members of the public should note that they will not be allowed to speak during the formal meeting.

Mrs. L.M. Phillips
Town Clerk

Dated this 22^nd Day of May 2024

AGENDA

PLANNING COMMITTEE

(Membership: All Cllrs.)

1. Election of Planning Committee Chairman
   The Mayor will initially take the chair for this item.
   Committee to receive nominations and to elect the Chairman of the Planning Committee to hold office until the Annual Meeting of Louth Town Council in 2025.
2. Election of Planning Committee Vice Chairman
   Committee to receive nominations and to elect the Vice Chairman of the Planning Committee to hold office until the Annual Meeting of Louth Town Council in 2025.
3. Apologies for Absence
   To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
4. Declarations of Interest / Dispensations
   To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.
5. Minutes
   To approve as a correct record the notes of the Planning Committee Meeting held on 30^th April 2024. (Attached).
6. Presentation from Ms Davis, Fundraising & Communication Coordinator at EDAN Lincs Ending Domestic Abuse Now in Lincolnshire
   Committee to receive a presentation from the above.
7. Applications received by the Local Planning Authority
   To consider and make observations on all planning applications received including those listed in the schedule (PA/Schedule 05-28-24). (Attached).  

8. Planning Correspondence
   Committee to note planning decisions, enforcement complaints, appeal decisions, temporary road closures etc., as advised by the District and County Council. (Attached).
9. Proposed No Waiting and No Loading At Any Time Restriction and Goods Vehicle Loading Only Bay – Market Place, Louth
   Committee to consider correspondence received regarding the above and resolve upon whether to make a response.
10. Proposed 40mph Speed Limit – Louth, A16 Grimsby Road
    Committee to note that the LCC and Lincolnshire Road Safety Partnership has reviewed the speed limit at the above location and a reduction in the limit, as shown on the attached plan, has been justified against the criteria set out in LCC’s speed limit policy. Committee to consider making a response.

11. Planning Working Group
    Committee to re-establish the Planning Working Group as a working group to the Committee and approve remit and membership as follows:

    Planning Working Group – Reports to Planning Committee / Town Council

Membership	All Councillors
Remit	To examine planning applications / proposed works to trees / appeal notices / planning correspondence / traffic regulation orders / highways issues / planning issues etc., and bring recommendations to the Planning Committee or make unqualified comments, as required to meet deadlines.
Delegated Powers	To submit unqualified comments, if required, to meet deadlines.  Instances where unqualified comments may be required are: in the absence of a suitable Planning Committee meeting, where matters are urgent over the Christmas break or during times of crisis.
Meetings	As required.

12. Next Meeting
    Committee to note that the date of the next scheduled Planning Committee meeting is 18^th June 2024.

 

 

COMMUNITY RESOURCES COMMITTEE

(Membership: All Cllrs.)

 

1. Election of Community Resources Committee Chairman
   The Mayor will initially take the chair for this item.
   Committee to receive nominations and to elect the Chairman of the Community Resources Committee to hold office until the Annual Meeting of Louth Town Council in 2025.
2. Election of Community Resources Committee Vice Chairman
   Committee to receive nominations and to elect the Vice Chairman of the Community Resources Committee to hold office until the Annual Meeting of Louth Town Council in 2025.

3. Apologies for Absence
   To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
4. Declarations of Interest / Dispensations
   To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.
5. Minutes
   To approve as a correct record the notes of the Community Resources Committee meeting held on 19^th March 2024. (Attached).
6. Sessions House
   Committee to note that quotes are being sought for the services of Chartered Surveyors to appraise the Sessions House and provide a list of repairs that are needed, categorised by urgency. Committee to approve that the Town Clerk and CR Committee Chairman consider the quotes received and engage a Chartered Surveyor as per Financial Regulations (as long as cost is between £1,000 and £5,000) and that costs are taken from the EMR Accommodation.  Current balance £6,162. 

7. Christmas
   Committee to:
   1. Receive an update from the Town Clerk.
   2. Delegate authority to the Town Clerk to make arrangements along the same lines as in previous years, provided that costs are contained within budget and to accept the kind offer of a free real tree from Mr. Strawson.
   3. Councillors to note that they should submit ideas to the Clerk by 3^rd July, of any possible other ways to decorate the town centre for Christmas that do not require significant attachments on street light columns or electricity e.g., Christmas themed bollard covers, bows / greenery / wreaths.

8. Working Group
   Committee to re-establish the Asset Working Group and agree its remit and membership, as follows:

   Asset Review Group – Reports to Community Resources Committee / Town Council

Membership	10
Req. Cllrs.	Chairman CR and GF Committees + 8 others
Members in 23/24	Cllrs: DH (Chair CR), Mrs. EB (Chair GF), HF, MB, LF, JMS, ML, GEH, LC, JS
Remit	To review all Assets of Louth Town Council to ensure best use etc., and bring recommendations back to the Community Resources Committee.
Delegated Powers	None
Meetings	As required

9. Hubbard’s Hills Future Management
   Committee to receive an update / options from the Hubbard’s Hills Working Group for their contemplation before 18^th June when the Council will discuss firm plans for the future.

10. Closed Session
    Council to resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the business to be discussed in the following items, information being of a third party, commercial, confidential and or legal nature with regard to:
    1. Julian Bower Field – to receive an update and resolve upon future use.
    2. Old Mill House – to receive legal correspondence and resolve upon the way forward.

11. Next Meeting
    Committee to note that the date of the next scheduled Community Resources Committee meeting is 16^th July 2024.