Louth Town Council
The Sessions House, Eastgate,
Louth, Lincolnshire, LN11 9AJ
01507 355895
clerk@louthtowncouncil.gov.uk

To the Members of the Town Council of Louth:

You are hereby summoned to attend a meeting of Louth Town Council’s Planning Committee and Governance and Finance Committee which will be held on Tuesday 25^th February 2025 in The Old Court Room, The Sessions House, Eastgate, Louth at 7pm.  The business to be dealt with at the meeting is listed in the agenda below.

There will be a 15 minute public forum between 6.45pm and 7.00pm when members of the public may ask questions or make short statements to the Council, and your attendance is requested during this period. 

Please note, any public, wishing to speak in the public forum may do so on items which appear on the agenda or may ‘sit in’ on the meeting(s).  It would be much appreciated if any member of the public wishing to speak would please contact the Town Clerk, by emailing clerk@louthtowncouncil.gov.uk in advance of the meeting to discuss attendance arrangements.  Written representation can also be considered rather than attending in person.

Members of the public should note that they will not be allowed to speak during the formal meeting.

Mrs. L.M. Phillips
Town Clerk
Dated this 20^th Day of February 2025

AGENDA

 

PLANNING COMMITTEE

(Chairman: Cllr. P. Starsmore, Membership: All Cllrs.)

 

1. Apologies for Absence
   To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
2. Declarations of Interest / Dispensations
   To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.
3. Minutes
   To approve as a correct record the notes of the Planning Committee Meeting held on 4^th February 2025.
4. Applications received by the Local Planning Authority
   To consider and make observations on all planning applications received including those listed in the schedule (PA/Schedule 02-25-25). (Attached).
5. Planning Correspondence
   Committee to note planning decisions, enforcement complaints, appeal decisions, temporary road closures etc., as advised by the District and County Council. (Attached).
6. Proposed Works to Trees
   Committee to consider supporting the following proposed works to trees:
   Location: Riverdale, Love Lane Proposals: T1 – Holly – Trim and reshape to leave a finished height of 7m and spread of 3.5m. T2 – Conifer – Trim and reshape to leave a finished height of 9m and spread of 5m.  T3 – Holly – Trim and reshape to leave a finished height of 7m and spread of 3.5m.  T4 – Conifer – Trim and reshape to leave a finished height of 9m and spread of 5m.  T5 – Holly – Trim and reshape to leave a finished height of 7m and spread of 3.5m.  T6 – Conifer – Reduce new growth from the top and reshape the sides to leave a finished height of 7m and spread of 5m.  T7 – Conifer – Remove snapped out limb (goes into Holly).
   

7. Proposed Waiting Restrictions – Louth, Market Place
   Committee to consider supporting the attached amended proposals from LCC following discussion by LTC previously.

8. National Highways and Transport Survey (NHT)
   Committee to approve the attached corporate response for submission, drafted by the Planning Working Group, as resolved on 4^th February 2025.
9. Nuclear Waste Services, Geological Disposal Facility
   To receive information regarding the above proposals in our area and consider the way forward. To note, more information can be obtained at a drop in event being held on 21^st February at Louth Town Football Club, Saltfleetby from 3pm to 7pm or at a webinar which will be held on Monday, February 24 12pm-1.30pm.  Joining details for these will be available on the Nuclear Waste Services UK website on the day.
10. Next Meeting
    Committee to note that the date of the next scheduled Planning Committee meeting is 25^th March 2025.

 

 

GOVERNANCE AND FINANCE COMMITTEE

(Chairman: Cllr. Mrs. E. Ballard, Membership: All Cllrs.)

 

1. Apologies for Absence
   To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
2. Declarations of Interest / Dispensations
   To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.
3. Minutes
   To approve as a correct record the notes of the Governance and Finance Committee Meeting held on 10^th December 2024.
4. Finance
   Committee to receive a recommendation from FOG that the following be noted/approved/authorised:
   1. Receipts and Payments – Cashbooks 1 and 2, Months 7, 8 and 9
      1. Month 7
         1. Cash Book 1 Receipts       £15,715.78                Payments                                £28,350.68
         2. Cash Book 2 Receipts           £250.00                Payments   £24.99
      2. Month 8
         1. Cash Book 1 Receipts        £4,381.67                Payments                                £27,826.69
         2. Cash Book 2 Receipts               £0.00                Payments £150.29

• Month 9
  1. Cash Book 1 Receipts        £4,197.20                Payments                                £36,912.65
  2. Cash Book 2 Receipts           £250.00                Payments £271.55

2024. Detailed Income and Expenditure Report (Budget Variance Report) as at Month 9 to 31^st December 2024.
2025. Earmarked Reserves Report as at 31^st December 2024.
2026. Balance Sheet to 31^st December 2024 and Cash Book 1 and 2 Bank Reconciliations which reconcile to account statements showing balances as follows:
      981. Lloyds Treasurers Account (balance at 31/12/24 on statement 9) – £371,981.40.
      982. Petty Cash (balance as at 31/12/24) – £209.91.

• Lloyds Deposit Account (balance on statement 9 printed 12^th February 2025) – £166,652.51

300. NS and I Account (balance on last statement received (no. 12) as at 1/1/24) – £112,300.42
301. Deputy Mayor Elect 2025/26
     Council to receive nominations and resolve upon a recommendation to fill the Deputy Mayor position in 2025/26. As above, Council to note that:
     1. The Deputy Mayor historically ascends to the position of Mayor in the following Mayoral year (May 2026).
     2. Candidates are expected to fulfil the role of Mayor as per the attached Job Specification.
     3. Councillors putting themselves forward for the position of Deputy Mayor Elect for 2025/26, please ensure, in advance, that you have a seconder;
     4. For those proposing other Councillors please ensure, in advance, that the nominee wishes to stand and a seconder is in place.
     5. The position of Deputy Mayor for 2025/26 will be subject to a formal election at the Annual Town Council meeting on 20^th May 2025.

6. Strengthening the Standards and Conduct Framework for Local Authorities in England 2025
   Committee to approve the attached corporate response for submission, drafted by members at an informal meeting held on Wednesday 19^th February, as resolved on 4^th February 2025.

7. Review of Governance Documents
   Committee to receive a recommendation from FOG that the following be approved for use:
   1. Code of Conduct
   2. Standing Orders
   3. Financial Regulations
8. Risk Management Register
   Committee to receive a recommendation from FOG that the attached risk arrangements be approved.
9. Investment Policy
   Committee to receive a recommendation from FOG that the attached policy be approved for continued use with date changes only.
10. Cemetery Fees
    Committee to receive a recommendation from FOG that Cemetery Fees be raised from 1^st April 2025 by 3.5%.

11. Next Meeting
    Committee to note that the date of the next scheduled Governance and Finance Committee meeting is 6^th May 2025.