Louth Town Council
The Sessions House, Eastgate,
Louth, Lincolnshire, LN11 9AJ

01507 355895
clerk@louthtowncouncil.gov.uk

To the Members of the Town Council of Louth:

You are hereby summoned to attend a meeting of Louth Town Council and its Planning Committee which will be held on Tuesday 19^th November 2024 in The Old Court Room, The Sessions House, Eastgate, Louth at 7pm.  The business to be dealt with at the meeting is listed in the agenda below.

There will be a 15 minute public forum between 6.45pm and 7.00pm when members of the public may ask questions or make short statements to the Council, and your attendance is requested during this period. 

Please note, any public, wishing to speak in the public forum may do so on items which appear on the agenda or may ‘sit in’ on the meeting(s).  It would be much appreciated if any member of the public wishing to speak would please contact the Town Clerk, by emailing clerk@louthtowncouncil.gov.uk in advance of the meeting to discuss attendance arrangements.  Written representation can also be considered rather than attending in person. 

Members of the public should note that they will not be allowed to speak during the formal meeting.

Mrs. L.M. Phillips

Town Clerk

Dated this 14^th Day of November 2024

AGENDA

TOWN COUNCIL

(Chairman: Cllr. J. Simmons, Membership: All Cllrs.)

1. Apologies for Absence
   To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
2. Declarations of Interest / Dispensations
   To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.
3. Town Clerk’s Remarks

4. Minutes
   To approve as a correct record the notes of the Council Meeting held on 27^th August 2024.
5. Committee Minutes
   To confirm receipt of the minutes and adopt resolutions contained therein of the following Committee Meetings:
   1. Planning Committee – 6^th August 2024
   2. Planning Committee – 17^th September 2024
   3. Governance and Finance Committee – 6^th August 2024
   4. Community Resources Committee – 16^th July 2024
   5. Personnel Committee – 16^th July 2024
   6. Personnel Committee – 6^th August 2024
6. Closed Session Items
   Council to resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the business to be discussed in the following items, information being of a third party, commercial, confidential and or legal nature in relation to:
   19. London Road Sports Partnership
       Further to approval of a letter of commitment on 19^th March 2024, receipt of financial information, a request for funding from LRSP and discussions on 29^th October 2024 Council to receive an update from members of LRSP, information re. a future funding plan, approve the release of £10,000 and consider the release of a further £10,000 using its powers under the Local Government (Miscellaneous Provisions) Act 1976, s19. (Documents in the Confidential Members Area of the website).
   20. Our Hall Louth – Council to receive an update from the group on their future plans and consider a request for Grant Funding which could be made using its power under the Local Government Act 1972, s145. (Some documentation in the Confidential Members Area of the website and some to be tabled).
   21. Trinity Allotments – To receive an update and consider purchase of site which could be done using its powers under the Small Holdings and Allotments Act 1908, s25.
   22. Grants – Council to receive completed grant application form from Endeavour Louth in respect of their 3^rd Annual Children’s Christmas Party and consider approving release of funds using its powers under the Local Government Act 1972, s137. (Documentation in the Confidential Members Area of the website).
   23. Horncastle Road Kissing Gate – Council to consider quotes for repair and reinstallation using its powers under the Local Government Act 1972, s137.

7. Royal British Legion, Louth Branch
   Council to note that after 78 years in existence, Louth’s branch of the Royal British Legion will have to close unless at least ten new members can be found to form a branch committee. The Committee would consist of a Chair, Vice Chair, Secretary, Treasurer, someone to oversee Public Relations and 5 Executive Committee Members.  Members do not have to have served and could expect to meet once per month to arrange fund raising activities and organisation of visits and talks for Louth area veterans and their families.  Council to approve that an appeal be made on Facebook for interested persons to come forward / Councillors to put themselves forward.
8. Sexual and General Harassment
   Following the introduction of new legislation which places greater responsibilities and legal requirements on all Employers (which includes each individual Councillor), to take proactive steps to prevent Sexual Harassment at Work. Councillors to receive a copy of the above policy, approved by the Personnel Committee for use on 22^nd October and note that annually they will be asked to attend training and sign a document to confirm that they have received, read, understood and will abide by the policy. 

9. Hubbard’s Hills
   Council to receive an invitation from the Hubbard’s Hills Working Group to attend a walk around of the hills on Monday 2^nd December from 10am.
10. Town and Parish Council Scrutiny Survey
    Councillors to receive details of the above and resolve upon whether it wishes to make a corporate response and if so when and how or allow councillors to complete the survey individually. Councillors to note that the closing date for responses is 6^th January 2025 and the Planning and Governance Finance Committee will meet again before that date on 10^th
11. Next Meeting
    To note that the next scheduled meeting of the Town Council will take place on 14^th January 2024.

PLANNING COMMITTEE

(Chairman: Cllr. P. Starsmore, Membership: All Cllrs.)

1. Apologies for Absence
   To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
2. Declarations of Interest / Dispensations
   To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.
3. Minutes
   To approve as a correct record the notes of the Planning Committee Meeting held on 29^th October 2024. (Attached).
4. Applications received by the Local Planning Authority
   To consider and make observations/ratify comments already submitted by the Planning Working Group to meet deadlines, on all planning applications received including those listed in the schedule (PA/Schedule 11-19-24). (Attached).
5. Planning Correspondence
   Committee to receive planning decisions, enforcement complaints, appeal decisions, temporary road closures etc., as advised by the District and County Council. (Attached).

6. Proposed Goods Vehicle Loading Only 6am – 8pm – Eastgate, Louth
   Committee to receive a letter and map from LCC regarding the above and resolve upon whether to make a corporate response.
7. Next Meeting
   To note that the next scheduled meeting of the Planning Committee will take place on 10^th December 2024.