Louth Town Council
The Sessions House, Eastgate,
Louth, Lincolnshire, LN11 9AJ
01507 355895
clerk@louthtowncouncil.gov.uk

To the Members of the Town Council of Louth:

You are hereby summoned to attend a meeting of Louth Town Council, its Planning Committee and it’s Community Resources Committee which will be held on Tuesday 19^th March 2024 in The Old Court Room, The Sessions House, Eastgate, Louth at 7pm.  The business to be dealt with at the meeting is listed in the agenda below.

There will be a 15 minute public forum between 6.45pm and 7.00pm when members of the public may ask questions or make short statements to the Council, and your attendance is requested during this period. 

Please note, any public, wishing to speak in the public forum may do so on items which appear on the agenda or may ‘sit in’ on the meeting(s).  It would be much appreciated if any member of the public wishing to speak would please contact the Town Clerk, by emailing clerk@louthtowncouncil.gov.uk in advance of the meeting to discuss attendance arrangements.  If possible, please provide written representation rather than attending in person.

Members of the public should note that they will not be allowed to speak during the formal meeting.

Mrs. L.M. Phillips

Town Clerk

Dated this 14^th Day of March 2024

AGENDA

 

TOWN COUNCIL

(Chairman: Cllr. J. Simmons, Membership: All Cllrs.)

1. Apologies for Absence
   To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
2. Declarations of Interest / Dispensations
   To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.

3. Minutes
   To approve as a correct record the notes of the Town Council Meetings held on 6^th February 2024 and 27^th February 2024.
4. Committee Minutes
   To confirm receipt of the minutes and adopt resolutions contained therein of the following Committee Meetings:
   1. Planning Committee – 12^th December 2023
   2. Planning Committee – 9^th January 2024
   3. Planning Committee – 30^th January 2024
   4. Governance and Finance Committee – 12^th December 2024
   5. Community Resources Committee – 31^st October 2023
   6. Personnel Committee – 31^st October 2023
5. Co-option
   Council to consider candidates for co-option onto Louth Town Council and resolve as necessary.

6. Cheque Signatories
   Council to agree on a signatory to be added to its Lloyds bank mandate to replace Cllr. Crew. Candidates should note that they will need to be available during the day time.
7. Sessions House Key Holder
   Council to agree on a new key holder to replace Cllr. Crew. Candidates should note that this role may require attendance on any day of the week at any time of the day and night to open up/close up the building.
8. King Edward VI Almshouse School and Educational Charity at Louth
   Council to elect a member to replace Cllr. Crew on the above body.
9. Meeting Dates
   Council to approve the attached schedule of meeting dates for 2024/25.
10. Insurance
    Council to note that payment for the 3^rd year of its 3 year agreement with Zurich will shortly become. Payment will be made to meet deadlines. 

11. Payment for Trinity Allotments 2023/24
    Council to resolve to send payment of £967.53 in respect of the annual rent of the Trinity Allotments, calculation based on the 2023 payment £881.98 plus 9.7% RPI for 2023.
12. White Ribbon Initiative
    Council to consider supporting the above by becoming a White Ribbon Supporter Organisation. These organisations commit to seven actions, including raising awareness about ending violence against women in their communities; inspiring people to be changemakers; signposting people to find help; and hosting fundraising events for White Ribbon UK.  They make a commitment as an organisation to ending violence against women and girls.  Register their interest and pay the one-time fee of £150.  Receive a welcome pack from a member of the White Ribbon UK team, and a package of resources in the post to get started.  More information can be found at: https://www.whiteribbon.org.uk/supporter-organisations

 

13. Hubbard’s Hills Working Group
    Council to receive an update from the members of the Hubbard’s Hills Working Group.

14. Civility and Respect Pledge
    Council to consider signing up to the civility and respect pledge to demonstrate that it is committed to treating councillors, clerks, employees, members of the public, representatives of partner organisations and volunteers with civility and respect in their role.
15. Next Meeting
    To note that the next scheduled meeting of the Town Council will take place on 14^th May 2024.

PLANNING COMMITTEE
(Chairman: Cllr. P. Starsmore, Membership: All Cllrs.)

1. Apologies for Absence
   To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
2. Declarations of Interest / Dispensations
   To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.
3. Minutes
   To approve as a correct record the notes of the Planning Committee Meeting held on 20^th February 2024. (Attached).
4. Applications received by the Local Planning Authority
   To consider and make observations/ratify comments already submitted by the Planning Working Group to meet deadlines, on all planning applications received including those listed in the schedule (PA/Schedule 03-19-24). (Attached).
5. Planning Correspondence
   Committee to receive planning decisions, enforcement complaints, appeal decisions, temporary road closures etc., as advised by the District and County Council. (Attached).
6. Next Meeting – To note that the next scheduled meeting of the Planning Committee will take place on 9/4/24.

 

COMMUNITY RESOURCES COMMITTEE

(Chairman: Cllr. D. Hobson, Membership: All Cllrs.)

1. Apologies for Absence
   To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
2. Declarations of Interest / Dispensations
   To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.
3. Minutes
   To approve as a correct record the notes of the Community Resources Committee Meeting held on 30^th January 2024.
4. Fun and Friendship Day – 5/5/24
   Committee to consider approving use of the Sessions House car park for disabled parking for the above.
5. Asset Register
   Committee to review and approve the Council’s Asset Register.

6. Closed Session
   Council to resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the business to be discussed in the following items, information being of a third party, confidential and commercial nature in relation to:
   1. Amenity Grasscutting
      25. To receive quotes and resolve upon who to award the work to in 2024/25. (To be tabled).
   2. Cemetery Grasscutting
      25. To receive quotes and resolve upon who to award the work to in 2024/25. (To be tabled).
   3. London Road – Astro Turf
      1. To receive an update and a copy of the Deed of Surrender (to be tabled) drawn up by Magna Vitae in relation to its lease on the above and resolve upon:
         1. whether this should be approved and signed
         2. approve to meet expenditure shortfall on legal services to complete the transaction with HMLR
      2. To receive an update re. legal costs and resolve upon who (LTC or LRSP) should draw up the new lease for the above.
      3. To clarify terms for the lease.
      4. To consider a request from the LRSP re. funding commitment.