To the Members of the Town Council of Louth:

You are hereby summoned to attend a meeting of Louth Town Council’s Planning Committee, Community Resources Committee and Personnel Committee which will be held on Tuesday 15^th April 2025 in The Old Court Room, The Sessions House, Eastgate, Louth at 7pm.  The business to be dealt with at the meeting is listed in the agenda below.

There will be a 15 minute public forum between 6.45pm and 7.00pm when members of the public may ask questions or make short statements to the Council, and your attendance is requested during this period. 

Please note, any public, wishing to speak in the public forum may do so on items which appear on the agenda or may ‘sit in’ on the meeting(s).  It would be much appreciated if any member of the public wishing to speak would please contact the Town Clerk, by emailing clerk@louthtowncouncil.gov.uk in advance of the meeting to discuss attendance arrangements.  Written representation can also be considered rather than attending in person.

Members of the public should note that they will not be allowed to speak during the formal meeting.

 

Mrs. L.M. Phillips

Town Clerk

Dated this 10^th Day of April 2025

AGENDA

PLANNING COMMITTEE

(Chairman: Cllr. P. Starsmore, Membership: All Cllrs.)

1. Apologies for Absence
   To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
2. Declarations of Interest / Dispensations
   To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.
3. Minutes
   To approve as a correct record the notes of the Planning Committee Meeting held on 25^th March 2025. (Attached).
4. Applications received by the Local Planning Authority
   To consider and make observations on all planning applications received including those listed in the schedule (PA/Schedule 04-15-25). (Attached).
5. Planning Correspondence
   Committee to note planning decisions, enforcement complaints, appeal decisions, temporary road closures etc., as advised by the District and County Council. (Attached).
6. Proposed Work to Trees
   Committee to consider the following proposed works to trees in the Conservation Area:
   1. Location: Boulevard Care Ltd., The Rowans, 266 Eastgate Proposals: T1 – Conifer – Remove. T2 – Sycamore – Remove.  T3 – Sycamore – Remove.  T4 – To represent any other tree overhanging the boundary – Crown lift as necessary up to 4m.  Reasons: T1, T2, T3 and T4 – Obstructing neighbouring properties.
7. Bollards on corner of Eastgate and Cannon Street
   Committee to discuss the recent installation of the above and resolve upon the way forward.

8. Next Meeting
   Committee to note that the date of the next scheduled Planning Committee meeting is 6^th May 2025.

COMMUNITY RESOURCES COMMITTEE

(Chairman: Cllr. D. Hobson, Membership: All Cllrs.)

 

1. Apologies for Absence
   To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
2. Declarations of Interest / Dispensations
   To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.
3. Minutes
   To approve as a correct record the notes of the Community Resources Committee meeting held on 4^th February 2025. (Attached).
4. Insurance
   Committee to receive an update from the Town Clerk following resolution on 25^th March that due to the timescales, authority be delegated to the Town Clerk in liaison with the Chairman and Vice Chairman of the Community Resources Committee (Cllrs. DH and PS) and Vice Chairman of the Governance and Finance Committee (Cllr. Mrs. KP) to make the necessary arrangements as required.
5. Allotments
   Committee to note that contracts have been exchanged in the purchase of the Trinity Road Allotment site and transfer of ownership to the Town Council has now been completed.

6. Julian Bower
   Councillors to receive correspondence from a resident of Julian Bower about the state of the unadopted road there and in particular the part from just after its junction with Upgate/London Road to the top of the hill (attached). Committee to consider its responsibilities as a landowner there and resolve upon the way forward.

PERSONNEL COMMITTEE

(Membership: Cllrs. Mrs. JMS, Mrs. EB, GEH, DH, HF, JB, JD)

1. Apologies for Absence
   To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
2. Declarations of Interest / Dispensations
   To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.
3. Minutes
   To approve as a correct record the notes of the Personnel Committee Meeting held on 4^th February 2025. (Attached).
4. Review of Policies and Procedures
   Committee to review the following Council policies and procedures, and approve them for use:
   1. Health and Safety Policy
   2. Drugs and Alcohol Policy and Procedure
   3. Councillor/Employee Protocol
   4. Sickness and Absence Policy
   5. Use of Council Email/Internet Policy and Procedure
   6. Grievance and Disciplinary Procedure
   7. Recruitment and Selection Policy
   8. Lone Worker Policy

5. Employee Eyesight
   Committee to note that following professional testing a member of its staff requires corrective lenses for DSE work. As an employer the Council has a responsibility to fit its DSE users with basic frames and appropriate lenses.  Committee to consider costs and resolve upon the way forward.
6. Closed Session
   Committee to resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the business to be discussed in the following items, information being of a third party and confidential nature in relation to Personnel:
   1. Appraisals – Committee to receive an update from the Town Clerk.
   2. Holiday – Committee to receive an update from the Town Clerk.
   3. Sickness – Committee to receive an update from the Town Clerk.
   4. Accidents – Committee to receive an update from the Town Clerk.
   5. New Employee – Committee to receive an update from the Town Clerk, consider applications and resolve upon interviews