Louth Town Council
The Sessions House, Eastgate,
Louth, Lincolnshire, LN11 9AJ
01507 355895
clerk@louthtowncouncil.gov.uk

To the Members of the Town Council of Louth:

You are hereby summoned to attend a meeting of Louth Town Council’s Planning Committee and Governance and Finance Committee which will be held on Tuesday 10^th October 2023 in The Old Court Room, The Sessions House, Eastgate, Louth at 7pm.  The business to be dealt with at the meeting is listed in the agenda below.

There will be a 15 minute public forum between 6.45pm and 7.00pm when members of the public may ask questions or make short statements to the Council, and your attendance is requested during this period. 

Please note, any public, wishing to speak in the public forum may do so on items which appear on the agenda or may ‘sit in’ on the meeting(s).  It would be much appreciated if any member of the public wishing to speak would please contact the Town Clerk, by emailing clerk@louthtowncouncil.gov.uk in advance of the meeting to discuss attendance arrangements.  Written representation can also be considered rather than attending in person.

Members of the public should note that they will not be allowed to speak during the formal meeting.

Mrs. L.M. Phillips

Town Clerk

Dated this 5^th day of October 2023

AGENDA

 

PLANNING COMMITTEE

(Chairman: Cllr. Mrs. S. Crew, Membership: All Cllrs.)

1. Apologies for Absence
   To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
2. Declarations of Interest / Dispensations
   To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.
3. Minutes
   To approve as a correct record the notes of the Planning Committee Meeting held on 19^th September 2023.
4. Applications received by the Local Planning Authority
   To consider and make observations on all planning applications received including those listed in the schedule (PA/Schedule 10-10-23). (Attached).
5. Planning Correspondence
   Committee to receive planning decisions, enforcement complaints, appeal decisions, temporary road closures etc., as advised by the District and County Council. (Attached).
6. Proposed Works to Trees
   Committee to consider the following proposed works to trees (details circulated by email 5
7. ^th October 2023):
   3. Location: 22 St. Mary’s Lane. Proposal: A1 – Ash, Beech, Birch, Cedar, Chestnut, Elm, Fir, Oak, Sycamore – (Beech marked on plan) prune to give 2m clearance to garage roof, crown lift to 3.5m, reduce spread to 12m and height to a minimum of 12m, to maintain a balanced shape to the tree.  Reasons: As per proposal.
   4. Location: Seaton House, 153 Eastgate. Proposal: T1 – Laurel – Reduce to approx.. 1.5m below telephone lines.  T2 – Sorbus – Reduce to approx.. 1.5m below telephone lines.  T3 – Rowan – Fell as dead/dying.  T4 – Holly – Reduce to 1.5m below telephone lines and shape.  T6 – Bay – Coppice down to 1.5m to regrow as a bush.  T7 – Hazel – Coppice to allow to grow into a bush.
   5. Location: El Tucan, Stewton Lane. Proposal: T4 – Prunus – Remove (fell) to near ground level.  T5 – Austrian Pine – Remove (fell) to near ground level.  T6 – Austrian Pine – Remove (fell) to near ground level.  Reasons: Clay shrinkage subsidence damage to subject property.
   6. Location: 63 James Street. Proposal: T1 – Willow – Pollard to previous points, by approx. 3m from a current height of approx. 10-12m.  remove branches overhanging the river.  T2 – Ash – Pollard by approx.. 3m from a current height of approx. 10-12m.  Reasons: To keep the river clear of debris and increase light to neighbouring properties.
   7. Location: 7 St. Mary’s Lane. Proposal: T1 – Silver Birch – Fell to ground level.  T2 – Holly – Fell to ground level.  T3 – Variegated Maple – Pollard, reduce from 15m to 7.5m above ground level.  T4 – Maple – Fell to ground level.  Reasons: T1 – Dead stem.  T2 – Poor health.  T4 – Potential to damage historic wall.
8. Proposed 30mph Speed Limit – Legbourne Road, Louth
   Committee to note that LCC are reviewing the speed limit on Legbourne Road as per the attached. If the Council has any observations these should be made by 30^th October 2023.
9. NHS Public Consultation – Your Health, Your Hospitals – Re. Grimsby and Scunthorpe
   Committee to note that the above consultation is now taking place and will close on 5^th January 2024. Councillors are asked to familiarise themselves with the documentation prior to discussion on Tuesday 10^th October on if and how to complete the questionnaire.  Consultation documents can be viewed by typing in the following link to a web browser: https://betterhospitalshumber.nhs.uk/programme-documents/
10. Police and Crime Commissioner (PCC) Engagement Session
    Committee to note that the PCC, Marc Jones and Lincolnshire Police are embarking on a programme of engagement across the county – giving elected members the opportunity to hear about the work being done to keep their communities safe. The online meetings will provide a briefing on policing activity over the previous six months, an overview of crime statistics and future plans.  It will also be an opportunity for parishes to put questions to senior officers.  Committee to note that the first session will take place by Microsoft Teams on 5^th December 2023 at 6pm.  Committee to nominate a representative to attend these sessions on the Council’s behalf and provide a written report back.
11. Planning Considerations
    Committee to discuss whether it should compile a ‘local list’ for suggestion to ELDC/developers of expenditure that it would like to see by large developers to assist the town.
12. Next Meeting
    Committee to note that the date of the next scheduled Planning Committee meeting is 31^st October 2023.

 GOVERNANCE AND FINANCE COMMITTEE

(Chairman: Cllr. Mrs. E. Ballard, Membership: All Cllrs.)

1. Apologies for Absence
   To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
2. Declarations of Interest / Dispensations
   To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.
3. Minutes
   To approve as a correct record the notes of the Governance and Finance Committee Meeting held on 8^th August 2023.
4. Finance
   Committee to receive a recommendation from FOG that the following be noted/approved/authorised:
   1. Receipts and Payments – Cashbooks 1 and 2 – Months 4 – 5
      1. Month 4
         1. Cash Book 1 Receipts        £7,035.23 Payments                £13,090.94
         2. Cash Book 2 Receipts               £0.00 Payments                £46.69
      2. Month 5
         1. Cash Book 1 Receipts        £1,679.28 Payments               £17,229.88
         2. Cash Book 2 Receipts               £0.00 Payments               £7.70
      3. Detailed Income and Expenditure Report (Budget Variance Report) as at Month 5 to 31^st August 2023.
      4. Earmarked Reserves Report as at 31^st August 2023.
      5. Balance Sheet to 31^st August 2023 and Cash Book 1 and 2 Bank Reconciliations which reconcile to account statements showing balances as follows:
         1. Lloyds Treasurers Account (balance at 31/8/23 on statement 81) – £415,573.06
         2. Petty Cash (balance as at 31/8/23) – £142.02
         3. Lloyds Deposit Account (balance on statement 8) – £166,652.51
         4. National Savings and Investment Account (balance on statement 10) – £111,438

5. Online Banking
   Further to receipt of details on 8^th August 2023 of the arrangements which can be obtained through Lloyds in relation to Online Banking, Committee to receive a recommendation from FOG that the Council sign up to Online Banking with Lloyds. Payments will be prepared by the Town Clerk as a full payment signatory and two Councillors from the ‘bank’ of Councillors authorised to sign cheques will be required to peruse the paperwork supporting the payments before authorising execution of the payments.
6. Budget Setting
   Councillors to note that ideas for inclusion in the budget for 2023/24 should be submitted to the Town Clerk by 31^st October 2023 along with costings.

7. Internal Audit 2023/24
   Committee to approve continuation of current quadripartite arrangement. (See attached).
8. Churches, Charities and Local Authorities
   Committee to receive information on the above (attached). Councillors to consider:
   1. Agreeing to research the company and the opportunities it could provide for investment by visiting their website: https://www.ccla.co.uk/
   2. Agreeing to discuss the matter at the next Governance and Finance Committee Meeting on 12th December.
9. Closed Session Item
   Council to resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the business to be discussed in the following item, information being of a confidential, commercial and third party nature in relation to Grants. are STRONGLY urged to familiarise themselves with the grant applications online or in hard copy at the office prior to discussion.
10. Next Meeting
    Committee to note that the date of the next scheduled Governance and Finance Committee meeting is 12^th December 2023.