Louth Town Council
The Sessions House, Eastgate,
Louth, Lincolnshire, LN11 9AJ
01507 355895
clerk@louthtowncouncil.gov.uk

To the Members of the Town Council of Louth:

You are hereby summoned to attend a meeting of Louth Town Council and its Planning Committee which will be held on Tuesday 25^th April 2023 in The Old Court Room, The Sessions House, Eastgate, Louth at 7pm.  The business to be dealt with at the meeting is listed in the agenda below.

There will be a 15 minute public forum between 6.45pm and 7.00pm when members of the public may ask questions or make short statements to the Council, and your attendance is requested during this period. 

Please note, any public, wishing to speak in the public forum may do so on items which appear on the agenda or may ‘sit in’ on the meeting(s).  It would be much appreciated if any member of the public wishing to speak would please contact the Town Clerk, by emailing clerk@louthtowncouncil.gov.uk in advance of the meeting to discuss attendance arrangements.  If possible, please provide written representation rather than attending in person.

Members of the public should note that they will not be allowed to speak during the formal meeting.

Mrs. L.M. Phillips

Town Clerk

Dated this 20^th Day of April 2023

AGENDA

TOWN COUNCIL

(Chairman: Cllr. J. Baskett, Membership: All Cllrs.)

1. Apologies for Absence
   To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
2. Declarations of Interest / Dispensations
   To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.
3. Town Clerk’s Remarks 
4. Minutes
   To approve as a correct record the notes of the Council Meeting held on 13^th December 2023.
5. Committee Minutes
   1. Planning Committee – 21^st February 2023
   2. Planning Committee – 14^th March 2023
   3. Community Resources Committee – 30^th August 2022
   4. Community Resources Committee – 1^st November 2022
   5. Community Resources Committee – 31^st January 2023
   6. Governance and Finance Committee – 22^nd November 2022
   7. Governance and Finance Committee – 3^rd January 2023
   8. Personnel Committee – 5^th July 2022
   9. Personnel Committee – 1^st November 2022
   10. Personnel Committee – 7^th December 2022
   11. Personnel Committee – 6^th February 2023
6. Review of Policies and Procedures
   Council to approve continued use of its Co-option Policy. (Attached).
7. Rate Relief Support
   Council to consider supporting an application to ELDC by Edan Lincs, who provide refuge accommodation to those fleeing domestic abuse, for rate relief and, if so, give delegated authority to the Clerk to sign.
8. Meeting Dates
   Council to approve the attached schedule of meeting dates for 2023/24. 
9. Payment for Trinity Allotments 2023/24
   Council to resolve to send payment of £881.98 in respect of the annual rent of the Trinity Allotments, calculation based on the 2022 payment £790.31 plus 11.6% RPI for 2022.
10. Hubbard’s Hills
    Council to receive an update from Mr. A. Leonard, Chairman of the Hubbard’s Hills Trust and supporting financial information and approve payment of the first instalment of the Management Contribution agreed for 2023/24 in the sum of £24,500.
11. Coronation of King Charles III – Bespoke Planter
    Further to previous discussions at Council, Committee to receive an update and resolve upon the way forward.
12. James’ Church Clock
    Council to note that there is a problem with the public clock at St. James’ Church. In 1965 it obtained a faculty to install the electrical winding mechanism and since Council has met the cost of repairs and electricity.  Council to approve expenditure be incurred on inspection of the Church Clock by Smith of Derby.  Their cost to attend is £650 + VAT for which they will carry out a full inspection and resolve the issue or report back. 
13. Next Meeting
    To note that the next scheduled meeting of the Town Council will take place on 16^th May 2023.

PLANNING COMMITTEE

(Chairman: Cllr. Mrs. S. Crew, Membership: All Cllrs.)

 

1. Apologies for Absence
   To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
2. Declarations of Interest / Dispensations
   To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.
3. Minutes
   To approve as a correct record the notes of the Planning Committee Meeting held on 4^th April 2023. (Attached).
4. Applications received by the Local Planning Authority
   To consider and make observations/ratify comments already submitted by the Planning Working Group to meet deadlines, on all planning applications received including those listed in the schedule (PA/Schedule 04-25-23). (Attached).
5. Planning Correspondence
   Committee to receive planning decisions, enforcement complaints, appeal decisions, temporary road closures etc., as advised by the District and County Council. (Attached). 
6. Proposed Works to Trees
   Committee to consider the following proposed works to trees (details circulated by email 19^th April 2023) and resolve as required:
   1. Location: 10 Somersby Court Proposal: T1 and T2 – Cherry – Reduce height from 8m to 7m and diameter from 8m to 6m. Reasons: To allow clearance from the road and sheds whilst retaining uniform shape.
   2. Location: 159 Eastgate Proposal: T1 – Ash – Fell. Reasons: Significant active basal decay/cavity.