Louth Town Council
The Sessions House, Eastgate,
Louth, Lincolnshire, LN11 9AJ
01507 355895
clerk@louthtowncouncil.gov.uk

To the Members of the Town Council of Louth:

You are hereby summoned to attend a meeting of Louth Town Council and its Planning Committee which will be held on Tuesday 14^th March 2023 in The Old Court Room, The Sessions House, Eastgate, Louth at 7pm.  The business to be dealt with at the meeting is listed in the agenda below.

There will be a 15 minute public forum between 6.45pm and 7.00pm when members of the public may ask questions or make short statements to the Council, and your attendance is requested during this period. 

Please note, any public, wishing to speak in the public forum may do so on items which appear on the agenda or may ‘sit in’ on the meeting(s).  It would be much appreciated if any member of the public wishing to speak would please contact the Town Clerk, by emailing clerk@louthtowncouncil.gov.uk in advance of the meeting to discuss attendance arrangements.  If possible, please provide written representation rather than attending in person.

Members of the public should note that they will not be allowed to speak during the formal meeting.

Mrs. L.M. Phillips

Town Clerk

Dated this 9^th Day of March 2023

AGENDA

TOWN COUNCIL

(Chairman: Cllr. J. Baskett, Membership: All Cllrs.)

1. Chairman’s Remarks

2. Apologies for Absence
   To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
3. Declarations of Interest / Dispensations
   To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.
4. Minutes
   To approve as a correct record the notes of the Council Meetings held on 10^th January 2023.
5. Committee Minutes
   1. Planning Committee – 13^th December 2022
   2. Planning Committee – 10^th January 2023
   3. Planning Committee 31^st January 2023
6. Presentation from Mr. J. Timson re. Proposed New 3G Football Pitch at Wood Lane
   Council to receive a presentation from Mr. Timson and resolve upon the way forward.
7. Co-option
   Council to consider candidates for co-option onto Louth Town Council and resolve as necessary.

8. Cheque Signatories
   Council to agree on 3 further signatories to be added to its Lloyds bank mandate. Candidates need to be available during the day time.
9. Deputy Mayor Elect 2023/24
   Committee to receive nominations and resolve upon a recommendation for Deputy Mayor Elect for 2023/24.

Committee to note that:

24. The current Deputy Mayor, Councillor Mrs. J. Simmons is in line to ascend to the position of Mayor in 2023/24.
25. Candidates are expected to fulfil the role as Mayor as per the attached Job Specification.
26. Councillors putting themselves forward for the position of Deputy Mayor Elect for 2023/24, please ensure, in advance, that you have a seconder;
27. For those proposing other Councillors please ensure, in advance, that the nominee wishes to stand and a seconder is in place.
28. Both the Mayor (Chairman) Elect and Deputy Mayor (Vice Chairman) Elect for 2023/24 will be subject to re-election onto Louth Town Council and formal election at the Annual Town Council meeting on the 16^th May 2023.

10. Elections – May 2023
    Councillors to confirm receipt of documentation circulated by email, receive confirmation of timescales (attached) and note that Nomination Forms and associated information etc., can also be found on ELDC’s website, as follows: https://www.e-lindsey.gov.uk/Parish
11. Coronation of King Charles III
    Council to note that the Events Working Group has met and makes the following recommendations. Council to resolve upon how it would like to commemorate the above:
    1. Purchase union bunting for town
    2. Floral group to plant coronation display/colour co-ordinating
    3. Plant a tree (possibly royal oak) if site can be identified
    4. Cut crown or coronation pattern in grass, if LCC would allow (possibly North Holme Road)
    5. Plant a ‘coronation planter’ on corner of Eve Street and Northgate
    6. Participate in and promote St. James’ Church Community Blossoms event and consider how LTC can assist with planting at front of Church
    7. Longer term, consider commissioning a bespoke coronation planter to commemorate the Coronation with local sponsorship/grant funding.
12. Hubbard’s Hills
    Council to receive a request from the Hubbard’s Hills Trust and resolve upon the way forward.
13. Closed Session Item
    Council to resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the business to be discussed in the following items, information being of a commercial nature in relation to grass cutting.
14. Next Meeting
    To note that the next scheduled meeting of the Town Council will take place on 25^th April 2023.

PLANNING COMMITTEE

(Membership: All Cllrs.)

1. Apologies for Absence
   To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
2. Declarations of Interest / Dispensations
   To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.
3. Minutes
   To approve as a correct record the notes of the Planning Committee Meeting held on 13^th December 2022. (Attached).
   
   
4. Applications received by the Local Planning Authority
   To consider and make observations/ratify comments already submitted by the Planning Working Group to meet deadlines, on all planning applications received including those listed in the schedule (PA/Schedule 01-10-23). (Attached).
5. Planning Correspondence
   Committee to receive planning decisions, enforcement complaints, appeal decisions, temporary road closures etc., as advised by the District and County Council. (Attached).

6. Proposed Works to Trees
   Committee to consider the following proposed works to trees (details circulated by email 6^th March 2023) and resolve as required:
   1. Location: 170 Eastgate Proposal: T1 Unknown species – Fell Reasons: Roots heading towards the house. Tree is leaning over the roof and intercepting overhead cables.
7. Proposed No Waiting At Any Time – Ramsgate and Alexandra Road
   Committee to consider a proposal to implement the above (details circulated by email 6^th March 2023).

8. Next Meeting
   Committee to note that the date of the next scheduled Planning Committee meeting is 4^th April 2023.