Louth Town Council - Working with the community to make Louth a better place to live and work

To the Members of the Town Council of Louth:

You are hereby summoned to attend a meeting of Louth Town Council and it’s Community Resources and Personnel Committees which will be held on Tuesday 28^th September 2021 in The Old Court Room, The Sessions House, Eastgate, Louth at 7pm.  The business to be dealt with at the meeting is listed in the agenda below.

Please note, there will be a 15 minute public forum between 6.45pm and 7.00pm when members of the public may ask questions or make short statements to the Council, and your attendance is requested during this period. 

Any public, wishing to speak on an agenda item or ‘sit in’ on the meeting(s) please contact the Town Clerk, using the above email address, in advance to discuss attendance arrangements.  If possible, please provide written representation rather than attending in person.

Members of the public should note that they will not be allowed to speak during the formal meeting.

Mrs. L.M. Phillips

Town Clerk

Dated this 23^rd Day of September 2021

Safety Precautions due to COVID-19:
Louth Town Council continue to take precautionary measures to uphold its legal responsibility to protect its officers, elected members and others from risk to their health and safety.  As a minimum these will include — socially distanced seating, — no tables and asking that attendees: — Please do not touch items other than their own, — Please bring their own pen and paper, — Please take their own items/rubbish home with them, — Please bring their own drink, — Please do not come to the meeting if they have any symptoms or have been in contact with someone who is sick.  —Please inform the Town Clerk as far in advance of the meeting as possible if they will not be able to attend.

— Please note that the rules of debate as prescribed within Standing Orders will be adhered to.  If Cllrs. wish to speak during the meeting, they will need to raise their hand, the Chairman will note this and will call upon people in the order he has noted.  When asked to speak, Cllrs. should stand and speak loudly or make their way to the microphone.

— Please note hand sanitising and the use of masks are also still encouraged.

AGENDA

TOWN COUNCIL

(Membership: All Cllrs.)

1. Apologies for Absence
   To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
2. Declarations of Interest / Dispensations
   To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.
3. Council Minutes
   To approve as a correct record the notes of the Council Meeting held on 14^th September 2021. (Attached).
4. Committee Minutes
   To confirm receipt of the minutes and adopt resolutions contained therein of the following Committee Meetings:
   1. Planning – 17^th August 2021

5. Afghan Relocation Assistance
   On a proposal by Councillor Ford, Council to consider tasking the Town Clerk with looking at the most appropriate ways for the Town Council to assist in supporting other agencies such as East Lindsey, Platform Housing and the third sector to enable our town to give sanctuary, where needed, and support to those whose lives have been overturned and traumatised by the Taliban takeover of Afghanistan. If agreed, Clerk to report back to Council on a regular basis and seek support, where needed, from Town Councillors.

6. Queen’s Platinum Jubilee – Beacon Lighting
   Further to circulation of details of the above on 20^th September 2021, Council to consider whether it would like to commemorate the event by lighting its beacon and if so agree that the Events Working Group should meet to formulate recommendations on the event, for Council approval.
7. Christmas Tree Festival
   Council to resolve upon whether it would like to take part in the 2021 St. James’ Church Christmas Tree Festival which will run from 2/12/21 to 8/12/21 (setting up on 1/12 and dismantling on 9/12) cost £10 to enter plus the cost of a tree and decorations. Council to nominate representatives.
8. Re-opening of Railway Line to Louth
   Council to note that a request has been received from a member of the public that the Town Council contact LCC, as the authority responsible for public transport and ask them to support the above campaign.

9. Closed Session Item
   Council to resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the business to be discussed in the following item, information being of a confidential nature in relation to Hubbard’s Hills.
10. Next Meeting
    Council to note that the date of the next scheduled Town Council meeting is 26^th October 2021.

COMMUNITY RESOURCES COMMITTEE
(Chairman: Cllr. A. Leonard, Membership: All Cllrs.)

1. Apologies for Absence
   To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
2. Declarations of Interest / Dispensations
   To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the proper officer under section 22 of the Localism Act.
3. Minutes
   To approve as a correct record the notes of the Community Resources Committee meeting held on 17^th August 2021.
4. Asset Working Group
   Committee to arrange a meeting of the above to review Town Council assets and formulate recommendations.
5. CCTV
   Further to discussions on 17^th August, Councillors to note that they should submit their suggestions for the possible location of a new CCTV camera to the Town Clerk by 1^st October in order that a meeting of the Asset Working Group and ELDC’s CCTV Representative(s) can be arranged.

6. Next Meeting
   Committee to note that the date of the next scheduled Community Resources Committee meeting is 25^th January 2022.

PERSONNEL COMMITTEE

1. Apologies for Absence
   To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
2. Declarations of Interest / Dispensations
   To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the proper officer under section 22 of the Localism Act.
3. Minutes
   To approve as a correct record the notes of the Personnel Committee meeting held on 20^th July 2021.
4. Town Clerk’s Appraisal
   Committee to resolve upon representatives to undertake the Town Clerk’s Appraisal in 2021/22.

5. Mayor’s Serjeant
   Committee to discuss replacement arrangements.