Louth Town Council
The Sessions House, Eastgate,
Louth, Lincolnshire, LN11 9AJ
01507 355895
clerk@louthtowncouncil.gov.uk
To the Members of the Town Council of Louth:
You are hereby summoned to attend a meeting of Louth Town Council’s Community Resources and Personnel Committees which will be held on Tuesday 25th January 2022 in The Old Court Room, The Sessions House, Eastgate, Louth at 7pm. The business to be dealt with at the meeting is listed in the agenda below.
Please note, there will be a 15 minute public forum between 6.45pm and 7.00pm when members of the public may ask questions or make short statements to the Council, and your attendance is requested during this period.
Any public, wishing to speak on an agenda item or ‘sit in’ on the meeting(s) please contact the Town Clerk, using the above email address, in advance to discuss attendance arrangements. If possible, please provide written representation rather than attending in person.
Members of the public should note that they will not be allowed to speak during the formal meeting.
Mrs. L.M. Phillips
Town Clerk
Dated this 20th Day of January 2022
Safety Precautions due to COVID-19:
Louth Town Council continue to take precautionary measures to uphold its legal responsibility to protect its officers, elected members and others from risk to their health and safety. As a minimum these will include socially distanced seating, no tables and asking that attendees: please do not touch items other than their own, please bring their own pen and paper, please take their own items/rubbish home with them, please bring their own drink, please do not come to the meeting if they have any symptoms or have been in contact with someone who is sick. please inform the Town Clerk as far in advance of the meeting as possible if you will not be able to attend. please note that the rules of debate as prescribed within Standing Orders will be adhered to. If Cllrs. wish to speak during the meeting, they will need to raise their hand, the Chairman will note this and will call upon people in the order he has noted. When asked to speak, Cllrs. should stand and speak loudly or make their way to the microphone. Please note hand sanitising and the use of masks are also still encouraged.
AGENDA
COMMUNITY RESOURCES COMMITTEE
(Membership: All Cllrs.)
1. Apologies for Absence
To receive apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
2. Chairman’s Remarks
3. Declarations of Interest / Dispensations
To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.
4. Minutes
To approve as a correct record the notes of the Community Resources Committee meeting held on 28th September 2021.
5. Presentation on London Road Pavilion and Sportsground from Mr. A. Richardson, Executive Director Magna Vitae Trust for Leisure and Culture, Mr. J. Brindle, Executive Director Magna Vitae Trust for Leisure and Culture, Mr. P. Perry, Assistant Director for Leisure and Culture at Boston, East Lindsey and South Holland Councils and Cllr. Graham Marsh from ELDC
Committee to receive a presentation and resolve upon the way forward, if/as necessary.
6. CCTV
Council to receive an update and note that an informal zoom meeting with Mr. J. Challen, the Service Manager for Safer Communities at ELDC, to discuss possible sites for a new CCTV camera, has been organised for Monday 28th February at 10am and that Louth Police will be invited to attend.
7. Cemetery Tree Report
To note Cemetery tree report and that work to implement the recommendations therein is ongoing.
8. Environmental Permitting Regulations 2016
Committee to note a report (attached) on proposed amendments to the above and consider any actions arising.
9. Closed Session Item
Committee to resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the business to be discussed in the following item, information being of a confidential, third party and commercial nature in relation to Insurance matters.
10. Next Meeting
Council to note that the date of the next scheduled Community Resources Committee meeting is 8th March 2022.
PERSONNEL COMMITTEE
(Chairman: Cllr. Mrs. J. Makinson-Sanders, Membership: Cllrs. EB, SC, JB, JS, GEH, DEW )
1. Apologies for Absence
To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
2. Chairman’s Remarks
3. Declarations of Interest / Dispensations
To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the proper officer under section 22 of the Localism Act.
4. Minutes
To approve as a correct record the notes of the Personnel Committee meeting held on 9th November 2021.
5. Town Clerk’s Remarks
6. Policies and Procedures for Review
Committee to review and approve for use, the following policies. Please note significant changes after last review have been highlighted for ease:
Drugs and Alcohol Policy and Procedure
Grievance and Disciplinary Procedure
Health and Safety Policy
Lone Working Policy
Protocol Officer / Councillor Relationships
Recruitment and Selection Policy
Sickness and Absence Policy
Use of Internet Policy and Procedure
7. Closed Session Item
Committee to resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the business to be discussed in the following item, information being of a confidential and sensitive nature in relation to personnel matters.
8. Next Meeting
Committee to note that the date of the next scheduled Planning Committee meeting is 8th February 2022.