To the Members of the Town Council of Louth:
You are hereby summoned to attend a meeting of Louth Town Council, its Planning, Governance and Finance and Personnel Committees which will be held on Tuesday 20th July 2021 in The Old Court Room, The Sessions House, Eastgate, Louth at 7pm. The business to be dealt with at the meeting is listed in the agenda below.
Please note, there will be a 15 minute public forum between 6.45pm and 7.00pm when members of the public may ask questions or make short statements to the Council, and your attendance is requested during this period.
Any public, wishing to attend and/or speak on an agenda item are asked to please contact the Town Clerk, using the above email address, in advance, to discuss attendance arrangements. If possible, please provide written representation rather than attending in person.
Members of the public should note that they will not be allowed to speak during the formal meeting.
Mrs. L.M. Phillips
Town Clerk
Dated this 15th Day of July 2021
Safety Precautions due to COVID-19:
Measures will be implemented as appropriate according to relevant government guidance. However, if restrictions imposed as a result of Covid-19 are eased on 19th July as expected please note Louth Town Council will continue to take some precautionary measures to uphold its legal responsibility to protect its officers, elected members and others from risk to their health and safety. As a minimum these will include ventilating the room, socially distanced seating, no tables and asking that attendees: Please do not touch items other than their own, Please bring their own pen and paper, Please take their own items/rubbish home with them, Please bring their own drink, Please do not come to the meeting if they have any symptoms or have been in contact with someone who is sick. Please inform the Town Clerk as far in advance of the meeting as possible if you will not be able to attend. Please note that the rules of debate as prescribed within Standing Orders will be adhered to. If Cllrs. wish to speak during the meeting, they will need to raise their hand, the Chairman will note this and will call upon people in the order he has noted. When asked to speak, Cllrs. should stand and speak loudly or make their way to the microphone.
Please note hand sanitising and the use of masks will also be encouraged.
AGENDA
PLANNING COMMITTEE
(Chairman: Cllr. Mrs. S. Crew, Membership: All Cllrs.)
1. Apologies for Absence
To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
2. Declarations of Interest / Dispensations
To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the proper officer under section 22 of the Localism Act.
3. Minutes
To approve as a correct record the notes of the Planning Committee meeting held on 6th May 2021.
4. Applications received by the Local Planning Authority
To consider and make observations on all planning applications received including those listed in the schedule (PA/Schedule 07-20-21). (Attached).
To ratify comments made by the Planning Working Group under delegated powers, in the absence of a Planning Committee Meeting. (Attached).
5. Planning Correspondence
Committee to note planning decisions, enforcement complaints, appeal decisions, temporary road closures etc., as advised by the District and County Council. (Attached).
6. Proposed Works to Trees Protected by a Tree Preservation Order
Committee to consider the following:
Location: Deighton Hall, Deighton Close – Proposals: A1 – several Beech, Cedar, Chestnut, Copper Beech, Elm, Gaen, Holly, Lime, Oak, Scots Pine, Silver Birch, Sycamore, Wellingtonia and Yew, T2 – (Turkey Oak) – Remove the lateral at 6.5m to the west back to the main union. T4 (Ash) – Remove the lateral at 5m to the south back to the main union. T6 (Sycamore) – Reduce the lower scaffold branch to the north. T9 (Sycamore) – Tip end reduction of 2m to leave a finished length of 11m. T13 (Ash) – Fell to ground level and replace with 4 no. Hazel. T19 (False Acacia) – Fell to ground level and replace with 1 no. Pedunculate Oak. T20 (Sycamore) – Fell to ground level. Reasons: A1 – T2 – To reduce leverage due to the crack. T4 – To give clearance over the carriageway. T6 – To reduce leverage on the main stem for risk reduction. T9 – To clear the roof of the neighbouring property. T13 – Dieback is severe. T19 – Tree is in decline. T20 – To prevent further damage to buildings.
(Details circulated by email 14/7/21).
7. Next Meeting
Committee to note that the date of the next scheduled Planning Committee meeting is 17th August 2021.
GOVERNANCE AND FINANCE COMMITTEE
Chairman: Cllr. Mrs. E. Ballard, Membership: All Cllrs.
1. Apologies for Absence
To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
2. Declarations of Interest / Dispensations
To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the proper officer under section 22 of the Localism Act.
3. Minutes
To approve as a correct record the notes of the Governance and Finance Committee meeting held 6th May 2021.
4. Review of Notices, Policies and Procedures
Council to note that the following have been reviewed. Documents which required more than a date change within the body of the text are attached here for your information. Other documents are available to view on the Councils website or by request from the Town Clerk. Council to approve use:
Cemetery Privacy Notice – No changes.
Staff and Councillor Privacy Notice – Change to date of last update required within body of document.
Email Contact Privacy Notice – No changes.
General Privacy Notice – Change to date of last update required within body of document.
Remote Meeting Privacy Notice – Attached.
Data Protection Policy – No changes.
Information Security Incident Policy – No changes.
Subject Access Requests Policy – No changes.
Removeable Media Policy – No changes.
Retention of Documents Policy – No changes.
Secure Disposal of Information Policy – No changes.
Publication Scheme – No changes.
Policy on Handling of Freedom of Information Requests – No changes.
Co-option Policy – No changes.
LTC Vehicle Usage and Driving at Work Policy – No changes.
Members Allowance Policy – Attached.
5. Next Meeting
Committee to note that the next scheduled Governance and Finance Committee meeting is on 12th October 2021.
TOWN COUNCIL
(Chairman: Cllr. D. Hobson, Membership: All Cllrs.)
1. Apologies for Absence
To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
2. Declarations of Interest / Dispensations
To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the Proper Officer under section 22 of the Localism Act.
3. Council Minutes
To approve as a correct record the notes of the Council Meetings held on:
a. 29th June 2021
b. 4th May 2021
c. 27th April 2021
4. Committee Minutes
To confirm receipt of the minutes and adopt resolutions contained therein of the following Committee Meetings:
Community Resources – 30th March 2021
Governance and Finance – 26th April 2021
Personnel – 16th February 2021
Planning – 13th April 2021
Planning – 16th March 2021
5. Annual Town Meeting Minutes 2021
To receive the notes of the Annual Town Meeting held on 20th April 2021 and note that no proposals were raised by members of the public.
6. Louth Hospital
Council to consider the following proposals from Cllr. Mrs. J. Makinson-Sanders:
That Louth Town Council resolves to write to the CCG and United Lincolnshire Health Trust to express its grave concern at the unexpected and sudden permanent closure of Cawthorpe Ward operating out of Louth County Hospital, noting that local GPs were not even informed it had closed.
That the Council asks all relevant organisations (to be agreed on the day) to explain exactly what services are going to be actively offered at Louth County Hospital once Covid has subsided and in the light of these responses to organise a public meeting once all restrictions are lifted for local concerns to be answered by NHS leaders, to include services at Grimsby and Scunthorpe as well as within Lincolnshire.
7. Tribute to Keyworkers
Following the Council’s decision on 3rd November 2020 (to defer this item until such a time as a clearer picture could be seen regarding the outcome of the Coronavirus crisis), Council to consider whether it can yet move forward with this and if so how.
8. Working Group
Council to establish the membership of the Louth Environment Working Group.
9. Louth Bypass
Cllr. Mrs. JMS to propose that the Council request LCC to amend the signage from the Louth Bypass indicating there is a coach park at the cattle market. The signs also to say that the market is now on a Monday.
Following emails circulated to Councillors on 5th July from Cllr. S. Parkin, Council to consider a proposal by Cllr. Ford that LTC write to LCC to request they review the issues affecting Louth bypass, including surface dressing, drainage and pedestrian access affected by overhanging vegetation. Given the high volume of traffic Louth Town Council to express its concern that any further delay will create problems for drivers, especially in the upcoming winter months.
10. Grants
Council to approve a go live date for the LTC grant application form 2021/22 of Tuesday 10th August and closing date for applications of noon on Tuesday 5th October 2021.
11. Christmas
Committee to delegate authority to the Town Clerk to make arrangements, along the same lines as in previous years, provided that costs are contained within budget and to accept the kind offer of a free real tree from Mr. Strawson.
12. Public Space Protection Order
Further to circulation of details of the above by email on 14th July 2021 Council to consider whether it would like to put forward any areas for inclusion.
13. Welcome Back Funding
Council to receive a report from the Town Clerk.
14. 100th Anniversary of Louth’s War Memorial
Council to note that the above will take place on 4th August 2021. The Mayor is organising a short ceremony to take place at the War Memorial from 10.50am to mark the occasion, a ‘page’ has been added to the Town Council website documenting the history of the War Memorial, a leaflet has been produced and a pop up exhibition is to be erected shortly in the vicinity of the War Memorial.
15. ELDC Councillors’ Community Grants Scheme
Council to note that it has received a grant from the above of £1,000 awarded by ELDC Councillors Horton, Leonard, Hall, Jackson and Parkin for use on purchasing Reactive Speed Signs for the town.
16. Closed Session Item
Council to resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the business to be discussed in the following item, information being of a confidential and legal nature in relation to Hubbard’s Hills.
17. Next Meeting
Council to note that the next scheduled Town Council meeting is on 14th September 2021.
PERSONNEL COMMITTEE
(Chairman: Cllr. Mrs. J. Makinson-Sanders, Membership: Cllrs. Mrs. EB, SC, DEW, GEH, JB, JS)
1. Apologies for Absence
To receive and note apologies where valid reasons for absence have been given to the Town Clerk at least one hour prior to the meeting.
2. Declarations of Interest / Dispensations
To receive declarations of interest in accordance with the Localism Act, 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation received by the proper officer under section 22 of the Localism Act.
3. Minutes
To approve as a correct record the notes of the Personnel Committee meeting held on 6th May 2021.
4. Closed Session Item
Committee to resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the business to be discussed in the following item, information being of a confidential and sensitive nature in relation to personnel matters.
5. Next Meeting
Committee to note that the next scheduled Personnel Committee meeting is on 28th September 2021.