09-08-20 G&F MINS

 

MINUTES OF THE LOUTH TOWN COUNCIL GOVERNANCE AND FINANCE COMMITTEE
HELD ONLINE USING THE ZOOM PLATFORM
ON TUESDAY 8TH SEPTEMBER 2020

 

Present                                            Cllr. Mrs. E. Ballard (EB), (in the chair).

 

Councillors:      J. Baskett (JB), M. Bellwood (MB), L. Cooney (LMC), A. Cox (AC) (left at 8:18pm), S. Crew (SC), H. Filer (HF), D.J.E. Hall (DJEH), D Hobson (DH), G.E. Horton (GEH), A. Leonard (AL), Mrs. S.E. Locking (SEL), Mrs. J. Makinson-Sanders (JMS), K. Norman (KN), J. Simmons (JS) F.W.P. Treanor (FWPT), Mrs. P.F. Watson (PFW) and D. Wing (DEW).

Councillors not present: D. Ford (DF), J. Garrett (JG) and D. Jackman (DJ).

 

The Town Clerk, Mrs. L.M. Phillips was also present.

 

102.          Apologies for Absence
Apologies for absence were received from Councillors: DF, JG and DJ.

 

103.          Declarations of Interest / Dispensations
None.

 

104.          Minutes
It was RESOLVED that the notes of the Governance and Finance Committee Meeting held on 14th July 2020 be approved as the Minutes provided that Minute 55 be amended to read ‘Governance and Finance’ rather than ‘Community and Resources’.

 

NB: Cllr AC left at 8:18pm

 

105.          Annual Review of Notices and Policies Required Under the General Data Protection Regulations
The Committee reviewed Notices and Policies required under the General Data Protection Regulations and it was RESOLVED to authorise use of the following:

a)             Cemetery Privacy Notice.                                 b) Email Contact Privacy Notice.

c)      General Privacy Notice.                                    d) Staff and Councillor Privacy Notice.

e)      Data Protection Policy.                                      f) Information Security Incident Policy.

g)      Removable Media Policy.                                 h) Retention of Documents Policy.

i)       Secure Disposal of Information Policy             j) Subject Access Requests Policy.

k)      Remote Meetings Privacy Notice

 

106.          Annual Review of Complaint’s Procedure
The Committee RESOLVED to authorise use of the updated Complaint’s Procedure.

 

107.          Annual Review of Policy on Handling of Freedom of Information Requests
The Committee RESOLVED to authorise the continued use of the policy on Handling of Freedom of Information Requests with no changes.

 

108.          Internal Audit 2020/21
The Committee RESOLVED to approve the continuation of the current quadripartite arrangement.

 

109.          Next Meeting
The Committee noted that the date of the next scheduled Governance and Finance Committee meeting was 3rd November 2020.

 

The Meeting Closed at 8.30pm.

 

 

Signed_______________________ (Chairman)                Dated____________________