05-02-23 G&F MINS

 

MINUTES OF THE LOUTH TOWN COUNCIL GOVERNANCE AND FINANCE COMMITTEE
HELD IN THE OLD COURT ROOM, THE SESSIONS HOUSE, LOUTH
ON TUESDAY 2^nd MAY 2023

 

Present                                          Councillor Mrs. E. Ballard (EB) (in the chair).

 

Councillors:       J. Baskett (JB), M. Bellwood (MB), B. O’Brien (BO),  L.M. Cooney (LMC), S. Crew (SC), L. Frost (LF), D.J.E. Hall (DJEH), D. Hobson (DH), G.E. Horton (GEH), M. Lamb (ML), A. Leonard (AL), Mrs. S.E. Locking (SEL), Mrs. J. Makinson-Sanders (JMS), J. Simmons (JS), P. Starsmore (PS), Mrs. P.F. Watson (PFW) and D.E. Wing (DEW)

Councillors not present: H. Filer (HF), J. Garrett (JG) and K. Norman (KN).

 

The Town Clerk, Mrs. L.M. Phillips was also present.

 

• Apologies for Absence
  Apologies for absence were received from Cllrs: HF, JG and KN.
• Declarations of Interest / Dispensations
  AL, JMS and DEW – Any item relating to Hubbard’s Hills, as Members of the Hubbard’s Hills Trust.
  Cllr. Mrs. JMS – agenda item 4c as has an interest in the art trail.

 

• Minutes
  It was RESOLVED that the notes of the Governance and Finance Committee Meeting held on 21^st February 2023 be approved as the Minutes.
• Finance
  It was RESOLVED to note/approve/authorise the following:
  1. Receipts and Payments – Cashbooks 1 and 2 – Months 7 – 11
     1. Month 7
        1. Cash Book 1 Receipts               £7.08 Payments                £59,070.87
        2. Cash Book 2 Receipts               £0.00 Payments                £153.82
     2. Month 8
        1. Cash Book 1 Receipts        £8,622.51 Payments               £23,103.86
        2. Cash Book 2 Receipts           £250.00 Payments               £241.15

• Month 9
  1. Cash Book 1 Receipts        £5,765.12 Payments               £20,902.05
  2. Cash Book 2 Receipts           £250.00 Payments               £325.02

1. Month 10
   1. Cash Book 1 Receipts             £72.23   Payments               £30,232.84
   2. Cash Book 2 Receipts           £250.00   Payments               £150.91
2. Month 11
   1. Cash Book 1 Receipts      £20,791.48   Payments               £28,347.32
   2. Cash Book 2 Receipts           £250.00   Payments               £121.84
3. Detailed Income and Expenditure Report (Budget Variance Report) as at Month 11 to 28^th February 2023.
4. Earmarked Reserves Report as at 28^th February 2023.
5. Balance Sheet to 28^th February 2023 and Cash Book 1 and 2 Bank Reconciliations which reconcile to account statements showing balances as follows:
   973. Lloyds Treasurers Account (balance at 28/02/23 statement 75) – £409,973.93
   974. Petty Cash (balance as at 28/2/23) – £218.49

• Lloyds Deposit Account (balance on statement 5) – £166,650.51

334. National Savings and Investment Account (balance on statement 10) – £111,334.60

• Grants
  It was RESOLVED to approve a go live date for the LTC grant application form 2023/24 of Tuesday 8^th August and closing date for applications of noon on Tuesday 3^rd October 2021.

 

 

• Risk Management
  On the recommendation of FOG, it was RESOLVED to approve the Council’s Risk Management arrangements with minor amendments. 
• Cemetery Fees
  It was RESOLVED to approve a recommendation from FOG to increase Cemetery Fees from 1^st July 2023 by 3.5%. 
• Next Meeting
  The Committee noted that the next meeting of the Governance and Finance Committee was scheduled to take place on 20^th June 2023.

 

The Meeting Closed at 8.43pm.

 

 

 

Signed_______________________ (Chairman)                Dated_________________________